Administrative Assistant

DAWSON & VIRK ADVISORS LLC; Hicksville (NY); On-site; USD 36,000 - 54,000; Full time

Job summary

DAWSON & VIRK ADVISORS LLC seeks an Administrative Assistant for a fast-paced, office-based role on Long Island. Core duties include data entry for payables/receivables, invoicing, bank reconciliations, and maintaining the general ledger.

You will handle phones, emails, scheduling, and filing, while supporting payroll, expense reports, and tax form preparation. Regular hours are 9AM–5PM with potential overtime during tax season.

Qualifications

• High school diploma required; associate degree preferred.
• Proficiency in Microsoft Office and basic accounting software.

Responsibilities

• Data entry for accounts payable/receivable and preparing invoices.
• Answering phones, managing emails, scheduling and filing documents.
• Front-desk contact with customers and vendors; manage relationships.
• Assist with payroll processing, expense reports and tax form prep.

Skills

Attention to detail

Organizational skills

Confidentiality

Customer service

Education

High school diploma

Associate degree in accounting/finance/office administration

Tools

Microsoft Office Suite

Excel

QuickBooks

Job description

Job Description

Job Description

Boutique Accounting Firm in Long Island is looking for a reliable Administrative Assistant that can work well in a fast-paced, office-based setting. We have regular business hours 9AM - 5PM, with potential for increased hours during tax season or month-end

Key Responsibilities and Duties

• Accounting Support: Data entry for accounts payable and receivable, preparing invoices, assisting with bank reconciliations, and maintaining general ledger records.
• Office Administration: Answering phones, managing emails, scheduling appointments, scanning/filing documents, and maintaining office supplies.
• Customer/Vendor Interaction: Serving as the front-counter contact, resolving basic inquiries, and managing vendor relationships.
• Reporting & Compliance: Assisting with payroll processing, expense reports, and preparing data for tax forms

R equired Qualifications and Skills

• Education: High school diploma required; Associate degree in accounting, finance, or office administration preferred.
• Software Skills: Proficiency in Microsoft Office Suite, especially Excel, and some experience with accounting software (e.g., QuickBooks)
• Technical Skills: Ability to operate standard office equipment.
• Attributes: High attention to detail, strong organizational skills, and ability to maintain confidentiality