Administrative Assistant

Manpower, Inc.; Town of Catskill (NY); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Supplemental Life Insurance

Short Term Disability Insurance

401(k)

Job summary

Manpower, Inc. is seeking an Administrative Assistant for a busy electrical and HVAC company in Catskill, NY. You will support project managers and the daily workflow, maintaining project files, reports, and logs to keep projects moving.

The ideal candidate has strong attention to detail, reliable computer skills, and an organized approach to keep documentation and schedules accurate. Monday–Friday, 8:00 AM–5:00 PM, with opportunities to learn permit processes.

Qualifications

• High school diploma or equivalent.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace.
• Excellent attention to detail with the ability to track multiple project deadlines at the same time.
• Comfort working with project paperwork and coordinating with external parties, including town municipal permit applications and utility company project requests (training provided).
• Reliable, professional communication skills and the ability to stay organized in a fast-moving environment.

Responsibilities

• Manage daily clerical tasks, including organizing, updating, and maintaining physical and digital project files, reports, and logs.
• Work with town municipalities and utility companies on filling out permits with the state & county.
• Support accurate data entry by inputting project tracking metrics, schedules, and details into spreadsheets or internal databases.
• Serve as a key communication hub by answering phone calls, routing emails, and supporting vendors, team members, and clients.
• Provide scheduling support by coordinating meetings, maintaining calendars, and preparing agendas or meeting minutes.
• Assist with logistics by monitoring and reordering office or project inventory and handling incoming and outgoing shipping distribution.

Skills

Attention to detail

Microsoft Office

Google Workspace

Communication

Organizational skills

Education

High school diploma or equivalent

Job description

Our client, a busy electrical and HVAC company,is seeking an Administrative Assistant to join their team. As an Administrative Assistant, you will be part of the project operations support group, supporting project managers and the day-to-day workflow that keeps projects moving. The ideal candidate will have strong attention to detail, confident computer skills, and a dependable, organized approach that helps ensure documentation and schedules stay accurate.

Job Title: Administrative Assistant

Location: Catskill, NY

Pay Range: $23.00/hr

Shift: Monday-Friday 8:00am-5:00pm

What's the Job?

• Manage daily clerical tasks, including organizing, updating, and maintaining physical and digital project files, reports, and logs.
• Working with townmunicipalities and utility companies on filling out permits with the state & county.
• Support accurate data entry by inputting project tracking metrics, schedules, and details into spreadsheets or internal databases.
• Serve as a key communication hub by answering phone calls, routing emails, and supporting vendors, team members, and clients.
• Provide scheduling support by coordinating meetings, maintaining calendars, and preparing agendas or meeting minutes.
• Assist with logistics by monitoring and reordering office or project inventory and handling incoming and outgoing shipping distribution.

What's Needed?

• High school diploma or equivalent.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace.
• Excellent attention to detail with the ability to track multiple project deadlines at the same time.
• Comfort working with project paperwork and coordinating with external parties, including town municipal permit applications and utility company project requests (training provided).
• Reliable, professional communication skills and the ability to stay organized in a fast-moving environment.

What's in it for me?

• Get hands‑on training to learn permit application and utility coordination processes.
• Play a meaningful role in keeping project operations organized, accurate, and on schedule.
• Work Monday through Friday, 8:00 AM to 5:00 PM, with a consistent schedule.
• Build confidence in project documentation, scheduling support, and data entry systems.
• Join a team where your clerical accuracy and organization directly support successful project outcomes.

Upon completion of waiting period associates are eligible for:

• Medical and Prescription Drug Plans
• Supplemental Life Insurance
• Short Term Disability Insurance
• 401(k)