Administrative Assistant

Private Company, LLP; New York (NY); On-site; USD 40,000 - 52,000; Full time

Job summary

Private Company, LLP in New York seeks an Administrative Assistant to be the first point of contact and support daily operations. The ideal candidate is organized, reliable, and motivated to learn in a fast-paced environment.

You will handle phone calls, greet visitors, manage mail, process orders, and support accounting tasks using Excel and QuickBooks. Prior administrative experience and strong communication are preferred.

Qualifications

• Previous administrative or office experience preferred.
• Professional, well-spoken and friendly demeanor.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage priorities effectively.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with QuickBooks.
• Well-rounded, dependable and willing to learn.
• Ability to work independently and as part of a team.

Responsibilities

• Answer and direct incoming phone calls.
• Greet visitors in a professional and friendly manner.
• Monitor the front entrance and buzz in authorized visitors and deliveries.
• Respond to emails promptly and professionally.
• Receive and document inquiries and sales leads, forwarding them to the appropriate person.
• Process and organize customer sales orders.
• Enter orders into production log on excel.
• Enter information into QuickBooks as needed.
• Scan and upload documents to the company's digital filing system.
• Receive, sort, and distribute incoming mail and packages.
• Assist with general office duties and provide support to the accounting department as needed.

Skills

Organizational skills

Multitasking

Professional communication

Attention to detail

Independence

Teamwork

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

QuickBooks

Job description

Job Description

We are looking for a dependable, organized, and motivated Administrative Assistant to join our team. This position is the first point of contact for our office and plays a key role in supporting our daily operations. The ideal candidate is professional, well-spoken, detail-oriented, eager to learn, and enjoys working in a fast-paced environment.

Responsibilities

• Answer and direct incoming phone calls.
• Greet visitors in a professional and friendly manner.
• Monitor the front entrance and buzz in authorized visitors and deliveries.
• Respond to emails promptly and professionally.
• Receive and document inquiries and sales leads, forwarding them to the appropriate person.
• Process and organize customer sales orders.
• Enter orders into production log on excel.
• Enter information into QuickBooks as needed.
• Scan and upload documents to the company's digital filing system.
• Receive, sort, and distribute incoming mail and packages.
• Assist with general office duties and provide support to the accounting department as needed.

Qualifications

• Previous administrative or office experience preferred.
• Professional, well-spoken and friendly
• Strong organizational skills and attention to detail.
• Ability to multitask and manage priorities effectively.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with QuickBooks.
• Well-rounded, dependable, and willing to learn.
• Ability to work independently and as part of a team.