Administrative Assistant

Clark Resources; Gaylord (MN); On-site; USD 38,000 - 48,000; Full time

Job summary

Clark Resources is seeking a friendly Administrative Assistant in Minnesota to be the first point of contact for the office. You will greet visitors, answer phones, and support multiple departments with daily tasks.

Responsibilities include managing a multi-line phone system, maintaining filing systems, coordinating meetings, and assisting with clerical projects. The ideal candidate has strong communication and organizational skills and a positive, professional demeanor.

Qualifications

• High school diploma or equivalent; associate degree is a plus.
• 1–2 years of office, reception, or customer service experience.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Excellent communication and professional phone manner.
• Strong attention to detail and time-management skills.

Responsibilities

• Greet guests and clients with a warm, professional demeanor.
• Answer, screen, and forward calls on a multi-line system.
• Maintain a welcoming reception area and lobby.
• Receive, sort, and distribute mail, packages, and deliveries.
• Issue visitor badges or parking passes as needed.
• Maintain physical and digital filing systems.
• Schedule meetings and manage conference room calendars.
• Order office supplies and monitor inventory.
• Draft memos, emails, and basic reports or spreadsheets.
• Assist staff and management with clerical tasks.

Skills

Communication skills

Phone etiquette

Attention to detail

Time management

Education

High school diploma or equivalent

Associate degree

Tools

Microsoft Office

Job description

We need a friendly and organized Administrative Assistant to join our team. You will be the first point of contact for our office. You will greet visitors, answer phones, and help various departments with daily tasks.

Responsibilities

• Greet all guests and clients with a warm and professional demeanor.
• Answer, screen, and forward incoming phone calls on a multi-line system.
• Keep the reception area and lobby clean, organized, and welcoming.
• Receive, sort, and distribute daily mail, packages, and deliveries.
• Issue visitor badges or parking passes as needed.
• Maintain physical and digital filing systems.
• Schedule meetings, manage conference room calendars, and set up meeting spaces.
• Order office supplies, kitchen items, and maintain inventory levels.
• Type memos, draft emails, and prepare basic reports or spreadsheets.
• Assist staff and management with special projects and daily clerical tasks.

Requirements and Qualifications

• High school diploma or equivalent; an associate degree is a plus.
• 1 to 2 years of experience in an office, reception, or customer service role.
• Good working knowledge of Microsoft Office (Word, Excel, Outlook).
• Clear communication skills and a polite phone manner.
• Strong attention to detail and good time-management skills