Administrative Assistant

Idaho Manufacturing Alliance; Moscow (ID); On-site; USD 42,000 - 54,000; Part time

Job summary

Tenicor LLC in Moscow, ID, seeks an Administrative Assistant to support the Director of Administration and multiple departments. The role includes scheduling, documentation, file management, travel coordination, and event support.

Candidate should maintain confidentiality, be highly organized, and proficient with Microsoft Office, Google Workspace, and Notion. Excellent communication and a professional demeanor are essential for success.

Qualifications

• Maintain confidentiality and handle sensitive information.
• Demonstrate strong organizational skills.
• Proficient in Microsoft Office, Google Workspace, and Notion.
• Excellent written and verbal communication, with high attention to detail.
• Ability to prioritize tasks and work independently.
• Demonstrated problem-solving skills and adaptability in a fast-paced environment.

Responsibilities

• Manage and coordinate schedules, appointments, and meetings.
• Draft and format general administrative documentation.
• Organize and maintain files and records.
• Coordinate travel arrangements and itineraries.
• Assist in event planning and coordination.
• Support general office operations and maintain office amenities.
• Ensure confidentiality of private communication and documents.
• Provide general administrative support as directed.

Skills

Confidentiality

Organization skills

Written and verbal communication

Attention to detail

Interpersonal skills

Prioritization and independence

Problem-solving and adaptability

Professional demeanor

Tools

Microsoft Office

Google Workspace

Notion

Job description

Overview

The role of the Administrative Assistant is to provide support to Tenicor and its departments by performing a variety of administrative and clerical tasks. Reports to the Director of Administration.

Responsibilities

• Manage and coordinate schedules, appointments, and meetings
• Draft and format general administrative documentation
• Organize and maintain files and records
• Coordinate travel arrangements and itineraries
• Assist in event planning and coordination
• Support general office operations and maintain office amenities
• Ensure confidentiality of private communication and documents
• Provide general administrative support as directed

Results

• Efficiently managed schedules and appointments
• Well-organized and accessible files and records
• Well-coordinated travel arrangements and events
• Accurate data entry and maintenance of records
• Timely completion of administrative tasks and projects
• Streamline office operations and well maintained amenities and supplies

Requirements

• Ability to maintain confidentiality and handle sensitive information
• Strong organization skills
• Proficiency in office software (e.g. Microsoft Office, Google Workspace, Notion, etc.)
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Professional demeanor and excellent interpersonal skills
• Ability to prioritize tasks and work independently
• Demonstrated problem-solving skills and adaptability in a fast-paced environment

Additional Information

We are willing to consider part-time at approximately 30 hours a week. Offers of employment at Tenicor are contingent upon clearance of a background check, which includes education and employment verification, a criminal background check, and a motor vehicle report. Tenicor LLC is a smoke and drug-free workplace. This position is on-site at our Moscow, ID location.