Administrative Assistant

Trivium Education Services; Jersey City (NJ); Remote; USD 39,000 - 45,000; Full time

Job summary

Trivium Education Services in Jersey City, NJ is seeking an Administrative Assistant to provide essential clerical support and ensure smooth office operations. You will handle communications, scheduling, document preparation, and maintain accurate records with confidentiality.

The role requires strong organizational skills, attention to detail, and the ability to work independently or with a team in a professional environment. Remote work is available with full-time hours.

Qualifications

• High school diploma or equivalent; higher degree is a plus.
• Experience in administrative/clerical tasks preferred.
• Strong written and verbal communication; detail-oriented.

Responsibilities

• Handle general administrative duties: filing, data entry, scanning, document prep.
• Answer calls, emails, and direct inquiries; maintain calendars.
• Prepare reports, letters and spreadsheets; manage records and filing.

Skills

Communication

Organizational skills

Multitasking

Professional demeanor

Independent work

Team collaboration

Written communication

Education

High school diploma or equivalent

Associate's or Bachelor's considered a plus

Tools

Microsoft Office

Job description

Job Title: Administrative Assistant

Job Summary

We are seeking a highly organized, detail-oriented, and dependable Administrative Assistant to provide administrative and clerical support to ensure the smooth and efficient operation of our office. The ideal candidate will have strong communication, organizational, and multitasking skills, along with the ability to handle confidential information professionally.

Key Responsibilities

• Perform general administrative and clerical duties, including filing, data entry, scanning, and document preparation.
• Answer and direct incoming phone calls, emails, and other correspondence.
• Schedule meetings, appointments, and maintain calendars.
• Prepare, edit, and format reports, letters, spreadsheets, and other business documents.
• Maintain accurate records, databases, and filing systems.
• Greet visitors and provide professional customer service.
• Order and maintain office supplies and equipment.
• Assist with travel arrangements, meeting coordination, and office events as needed.
• Support management and team members with daily administrative tasks and special projects.
• Handle sensitive and confidential information with discretion.
• Monitor incoming and outgoing mail and deliveries.
• Perform other duties as assigned to support office operations.

Qualifications and Requirements

• High school diploma or equivalent required; an associate's or bachelor's degree is a plus.
• Previous administrative or office experience preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities.
• Professional attitude and strong interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with office equipment and document management systems.

Preferred Skills

• Data entry and recordkeeping.
• Calendar management and meeting coordination.
• Customer service and problem-solving.
• Time management and multitasking.
• Professional email and business correspondence.
• Ability to adapt to changing priorities in a fast-paced environment.

Work Environment

The Administrative Assistant will work in a professional environment and collaborate with management, employees, clients, and external partners to support daily business operations.

Employment Type: [Full-time/Part-time]
Work Location: [Remote]
Salary Range: [$28.35- $32.61]

We look forward to welcoming a motivated and organized professional to our team.