Administrative Assistant

ProTec Building Services; Irvine (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

ProTec Building Services in Irvine, CA is seeking an Administrative Assistant to support managers and staff with clerical duties, document preparation, and daily office tasks. You will help maintain organized workflows and ensure accuracy in filing and data entry.

You will assist with processing accounts receivable/payable and payroll, answer phones, prepare reports, and coordinate with team members to keep operations running smoothly. Strong communication and initiative are essential.

Qualifications

• 1+ year of clerical or administrative experience preferred.
• Strong communication, time management and organizational abilities.
• Able to interact with managers at all levels.
• Familiarity with daily office tasks and standard procedures.

Responsibilities

• Assist in processing monthly accounts receivable, payable, and payroll.
• Organize office workflow and handle routine administrative tasks.
• Support Office Administrators and managers with daily duties.
• Answer phones, prepare documents, and maintain filing systems.
• Develop and update administrative processes to improve efficiency.

Skills

1+ years clerical experience

Communication

Time management

Organizational skills

Self-starter

Tools

Microsoft Office

Job description

Description

The administrative Assistant will perform a variety of administrative and clerical tasks. The main duties of the Administrative Assistant include providing support to our managers and employees and assisting with daily office needs.

Summary

• Assist in processing all monthly accounts receivables, payables, and payroll.


• Organizes office workflow and other office organizational tasks.


• Assist Office Administrators and managers in all administrative duties.


• Support the department with the day-to-day operations of an office by doing tasks such as: filling, answering phones, preparing documents, etc.


• Develop and update administrative systems to make them more efficient.


• Recordkeeping of data as needed or requested by management.

Requirements

Skills and Abilities

• Administrative Assistant requires one (1) or more or more years of working experience in a clerical or administrative role.


• Excellent communication, time management, and organizational


• Able to interact with managers at all department levels.


• Familiarity with common procedures for completing daily office tasks.


• Knowledge of Microsoft Office and other office management tools and applications.


• Ability to work closely with coworkers and assist in all daily office needs.


• Assist to maintain a positive and productive work environment.


• Self-starting capabilities, and the ability to work unsupervised.


• Physical Abilities: Requires sitting for extended periods of time, walking, bending, reaching, carrying, and occasionally lifting and or moving objects up to 25 pounds.

For a comprehensive list of all ProTec Employee Benefits, please click here.