Administrative Assistant

ProTec Building Services; Chula Vista (CA); Vor Ort; USD 42.000 - 54.000; Vollzeit

Zusammenfassung

ProTec Building Services in California seeks an Administrative Assistant to support managers and staff with clerical tasks and daily office operations. You will assist with payroll, accounts payable/receivable, filing, phones, and document preparation, ensuring smooth office workflow.

Ideal candidates have 1+ year of clerical experience, strong communication, and proficiency in Microsoft Office. This role emphasizes organization, reliability, and the ability to work closely with teams at all

Qualifikationen

• 1+ years of clerical or administrative experience.
• Excellent communication and organizational skills.
• Able to interact with managers at all levels.
• Familiarity with daily office procedures.
• Proficient in Microsoft Office and related tools.
• Self-starting and able to work unsupervised.
• Physical ability to sit, walk, bend, lift up to 25 pounds.

Aufgaben

• Process monthly accounts receivable, payable, and payroll.
• Organize office workflow and tasks.
• Assist office administrators and managers with duties.
• Support day-to-day operations: filing, phones, documents.
• Develop and update administrative systems for efficiency.
• Recordkeeping of data as requested by management.

Kenntnisse

Administrative experience

Communication

Time management

Organization

Tools

Microsoft Office

Jobbeschreibung

Description

The administrative Assistant will perform a variety of administrative and clerical tasks. The main duties of the Administrative Assistant include providing support to our managers and employees and assisting with daily office needs.

Summary

• Assist in processing all monthly accounts receivables, payables, and payroll.


• Organizes office workflow and other office organizational tasks.


• Assist Office Administrators and managers in all administrative duties.


• Support the department with the day-to-day operations of an office by doing tasks such as: filling, answering phones, preparing documents, etc.


• Develop and update administrative systems to make them more efficient.


• Recordkeeping of data as needed or requested by management.

Requirements

Skills and Abilities

• Administrative Assistant requires one (1) or more or more years of working experience in a clerical or administrative role.


• Excellent communication, time management, and organizational


• Able to interact with managers at all department levels.


• Familiarity with common procedures for completing daily office tasks.


• Knowledge of Microsoft Office and other office management tools and applications.


• Ability to work closely with coworkers and assist in all daily office needs.


• Assist to maintain a positive and productive work environment.


• Self-starting capabilities, and the ability to work unsupervised.


• Physical Abilities: Requires sitting for extended periods of time, walking, bending, reaching, carrying, and occasionally lifting and or moving objects up to 25 pounds.

For a comprehensive list of all ProTec Employee Benefits, please click here.