Administrative Assistant

ProTec; Irvine (CA); Vor Ort; USD 36.000 - 52.000; Vollzeit

Zusammenfassung

ProTec in Irvine, CA seeks an Administrative Assistant to provide diverse clerical support to managers and staff, and help with daily office operations.

The role involves processing accounts receivable/payable and payroll, organizing workflow, answering phones, filing, preparing documents, and improving administrative systems for efficiency. Strong communication and self-starting abilities are essential.

Qualifikationen

• 1+ year of experience in a clerical or administrative role.
• Excellent communication, time management, and organizational skills.
• Able to interact with managers at all department levels.
• Familiarity with common procedures for completing daily office tasks.
• Knowledge of Microsoft Office and other office management tools.
• Ability to work closely with coworkers and assist in all daily office needs.
• Assist to maintain a positive and productive work environment.
• Self-starting capabilities, and the ability to work unsupervised.
• Physical Abilities: sitting for extended periods, walking, bending, reaching, carrying, and occasionally lifting/moving objects up to 25 pounds.

Aufgaben

• Assist in processing all monthly accounts receivables, payables, and payroll.
• Organizes office workflow and other office organizational tasks.
• Assist Office Administrators and managers in all administrative duties.
• Support the department with the day-to-day operations of an office by doing tasks such as: filling, answering phones, preparing documents, etc.
• Develop and update administrative systems to make them more efficient.
• Recordkeeping of data as needed or requested by management.

Kenntnisse

Clerical experience

Communication skills

Time management

Organizational skills

Interpersonal skills

Self-starter

Tools

Microsoft Office

Jobbeschreibung

Description

The administrative Assistant will perform a variety of administrative and clerical tasks. The main duties of the Administrative Assistant include providing support to our managers and employees and assisting with daily office needs.

Summary

• Assist in processing all monthly accounts receivables, payables, and payroll.


• Organizes office workflow and other office organizational tasks.


• Assist Office Administrators and managers in all administrative duties.


• Support the department with the day-to-day operations of an office by doing tasks such as: filling, answering phones, preparing documents, etc.


• Develop and update administrative systems to make them more efficient.


• Recordkeeping of data as needed or requested by management.

Requirements

Skills and Abilities

• Administrative Assistant requires one (1) or more or more years of working experience in a clerical or administrative role.


• Excellent communication, time management, and organizational


• Able to interact with managers at all department levels.


• Familiarity with common procedures for completing daily office tasks.


• Knowledge of Microsoft Office and other office management tools and applications.


• Ability to work closely with coworkers and assist in all daily office needs.


• Assist to maintain a positive and productive work environment.


• Self-starting capabilities, and the ability to work unsupervised.


• Physical Abilities: Requires sitting for extended periods of time, walking, bending, reaching, carrying, and occasionally lifting and or moving objects up to 25 pounds.

For a comprehensive list of all ProTec Employee Benefits, please click here.