Administrative Assistant

ProTec; Chula Vista (CA); Vor Ort; USD 38.000 - 54.000; Vollzeit

Zusammenfassung

ProTec in California seeks an Administrative Assistant to support managers and staff, handling clerical tasks and daily office needs. You will assist with a range of duties to keep operations running smoothly.

Responsibilities include processing accounts receivable, payable and payroll, organizing workflow, and supporting office administrators. Ideal candidates have 1+ year of experience and strong communication and organizational skills.

Qualifikationen

• 1+ year of clerical or administrative work experience.
• Excellent communication, time management and organizational skills.
• Interact with managers at all department levels.
• Familiar with daily office procedures and routines.
• Proficient with Microsoft Office and office software tools.
• Ability to work with coworkers and support daily office tasks.
• Maintain a positive and productive work environment.
• Self-motivated and capable of working unsupervised.
• Physical ability to sit, walk, bend, reach and lift up to 25 pounds.

Aufgaben

• Assist in processing monthly accounts receivable, payable, and payroll.
• Organize and streamline office workflow and tasks.
• Support Office Administrators and managers with administrative duties.
• Handle day-to-day office operations: filing, phones, document prep.
• Develop and update administrative systems for efficiency.
• Maintain recordkeeping as requested by management.

Kenntnisse

Communication

Time management

Organizational skills

Interpersonal skills

Office procedures

Office software

Team collaboration

Workplace attitude

Self-motivation

Physical stamina

Tools

Microsoft Office

Jobbeschreibung

Description

The administrative Assistant will perform a variety of administrative and clerical tasks. The main duties of the Administrative Assistant include providing support to our managers and employees and assisting with daily office needs.

Summary

• Assist in processing all monthly accounts receivables, payables, and payroll.


• Organizes office workflow and other office organizational tasks.


• Assist Office Administrators and managers in all administrative duties.


• Support the department with the day-to-day operations of an office by doing tasks such as: filling, answering phones, preparing documents, etc.


• Develop and update administrative systems to make them more efficient.


• Recordkeeping of data as needed or requested by management.

Requirements

Skills and Abilities

• Administrative Assistant requires one (1) or more or more years of working experience in a clerical or administrative role.


• Excellent communication, time management, and organizational


• Able to interact with managers at all department levels.


• Familiarity with common procedures for completing daily office tasks.


• Knowledge of Microsoft Office and other office management tools and applications.


• Ability to work closely with coworkers and assist in all daily office needs.


• Assist to maintain a positive and productive work environment.


• Self-starting capabilities, and the ability to work unsupervised.


• Physical Abilities: Requires sitting for extended periods of time, walking, bending, reaching, carrying, and occasionally lifting and or moving objects up to 25 pounds.

For a comprehensive list of all ProTec Employee Benefits, please click here.