Administrative Assistant

Hot Springs Health Program, Inc.; Marshall (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

Hot Springs Health Program, Inc. is seeking an Administrative Assistant to support executive management and center staff. The role requires strong organization, time management, and the ability to handle multiple tasks with minimal guidance.

Proficiency in Excel and Word is essential to provide timely support and serve as the main link between the public and the medical center. Responsibilities include coordinating calendars, assisting with marketing efforts, HRSA processes, and preparing

Qualifications

• High School graduate or GED.
• Experience with Microsoft Office Suite required.
• Valid NC Driver’s License and dependable transportation.

Responsibilities

• Work with Executive Director for marketing and advertising.
• Manage information flow in a timely and accurate manner.
• Create forms, documents, charts, and graphs for management and staff as needed.
• Manage calendar and set up meetings at centers.
• Work with HRSA team to create and implement processes and procedures vital to HSHP.
• Format information for internal and external communication‑memos, emails, reports.
• Take minutes during board and provider meetings and upload relevant information.
• Sort and distribute all mail correspondence to staff and centers.
• Complete monthly schedules to include administrative on‑call and housekeeping.
• Attend all required meetings and training.
• Other duties as assigned.

Skills

Excel

Word

Time management

Organization

Education

High School diploma or GED

Tools

Microsoft Office

Job description

The Administrative Assistant will perform a wide variety of administrative tasks and support the company’s executive-level management as well as all other administrative and medical center staff. The Administrative Assistant should be organized, possess excellent time management skills, and be able to handle multiple tasks. Must be a self-starter and be able to act without continuous guidance. The Administrative Assistant will contribute to the efficiency of the Hot Springs Health Program by being proficient in Excel and Word as well as providing personalized and timely support to executive, administrative, and center staff. The Administrative Assistant is the main link between the public and the medical center.

Essential Job Duties

• Work in conjunction with the Executive Director for all marketing and advertising for HSHP.


• Manage information flow in a timely and accurate manner.


• Create forms, documents, charts, and graphs for management and HSHP staff as needed.


• Manage calendar and set up meetings at centers.


• Work with HRSA team to create and implement processes and procedures vital to HSHP.


• Format information for internal and external communication-memos, emails, reports,


• Take minutes during board and provider meetings, as needed. Upload and email information to relevant parties, record board attendance, and receive and record all information on new board members or board members exiting the board.


• Sort and distribute all mail correspondence to all staff and centers.


• Complete monthly schedules to include administrative on-call and Housekeeping.


• Attend all required meetings and training.


• Other duties as assigned.

Behavioral Expectations

• Maturity and ability to deal effectively with job demands.


• Respect for the confidentiality of all aspects of patient care and business matters of the Hot Springs Health Program.


• Professional attitude and appearance.


• Abide by the policies and procedures of the Hot Springs Health Program located in the employee handbook. Abide by all federal, state, and local regulations.

Education and Experience

• Education:High School graduate or GED


• Experience: Prior Executive or Administrative Assistant experience preferred but not required. Experience with Microsoft Office Suite required.


• Other:Valid N.C. Driver’s License and dependable transportation.