Administrative Assistant

Amivie, LLC; Hibbing (MN); On-site; USD 36,000 - 48,000; Full time

Job summary

Amivie, LLC is seeking an Administrative Assistant to support program operations in Hibbing, MN. The role involves onboarding new hires, payroll support, maintaining training and staff files, and providing technical and administrative assistance to office personnel.

You will manage service records, billing data, and ensure OSHA-compliant safety practices, while contributing to audits and quality improvement efforts.

Qualifications

• High School Diploma or equivalent is required.
• At least 1 year of office experience, preferably in human services.
• Proficiency with computer applications and productivity software.
• Attention to detail and professionalism in the workplace.
• Occasional travel may be required.
• CBH1

Responsibilities

• Complete onboarding and hiring processing for new hires.
• Set up training files and access to learning platforms.
• Maintain updated training files and staff records.
• Assist with payroll management functions.
• Data entry for new and existing persons served.
• Manage electronic service records and ensure data security.
• Assist with billing reports and processing functions.
• Ensure on-site safety and OSHA compliance; support drills.
• Provide office administration and support to staff.
• Participate in quality assurance and special projects.

Skills

Attention to detail

Proficiency with computer applications

Professionalism

Occasional travel

Education

High School Diploma or equivalent

Job description

Overview

The Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line.

Responsibilities

ONBOARDING & PERSONNEL

• Complete onboarding and hiring processing for new hires;
• Set up training files and access to computer based learning platforms;
• Maintain updated training files for staff;
• Set up and manage staff files;
• Assist with payroll management functions;

SERVICE RECORDS & BILLING

• Complete data entry for new and existing persons served;
• Manage and maintain current files in electronic health records;
• Assist with data reports and dissemination of information from service records;
• Maintain service records as needed and ensure security of records;
• Assist with billing reports and processing functions;

COMPLIANCE & SAFETY

• Ensure on-site safety of office and compliance with OSHA requirements in office;
• Ensure safety drills and reporting of safety drills to EHS / Quality Management;
• Support audit preparation, ensure record compliance (personnel and service) with all applicable policies and regulatory requirements, and facilitate on-site regulatory reviews;

OFFICE ADMINISTRATION

• Ensure office(s) are supplied and well-maintained;
• Ensure access to office is limited to authorized personnel;
• Manage shared resources within office(s);
• Provide technical and administrative support to office personnel, staff, and providers as needed.

SPECIAL PROJECTS

• Participate in quality assurance and quality improvement efforts; and
• Other duties as assigned.

Qualifications

• High School Diploma or equivalent
• 1 year experience in an office environment, preferably in a human services field
• Proficiency with computer applications and productivity software
• Attention to detail and professionalism in the workplace
• Occasional travel may be required
• CBH1