Administrative Assistant - Administration

Suncoast Community Health Centers, Inc.; Brandon (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Suncoast Community Health Centers, Inc. in Brandon, FL is seeking an Administrative Assistant in Administration to support multiple clinics.

The role handles front-desk duties, visitor assistance, scheduling, document management, and cross-department coordination across locations. The ideal candidate has excellent written and verbal communication, strong organizational and time-management skills, and proficiency with Microsoft Office Suite and Canva to create signage, social posts, and intake

Qualifications

• High school diploma or equivalent required; some college preferred.
• Minimum two years related administrative experience.
• Excellent written and verbal communication skills.

Responsibilities

• Greet visitors and guide to appropriate services.
• Answer calls and route to relevant departments.
• Provide administrative support including scanning, faxing, and copying.
• Assist HR and IT with badge management.
• Assist Executives Assistants when needed.
• Record and log employee call-out messages.
• Create, edit and manage communication materials for website and social media.
• Develop and execute media and marketing initiatives via multiple channels.
• Order and track office and kitchen supplies.

Skills

Excellent communication

Organizational skills

Customer service

Time management

Team collaboration

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Canva

Job description

ADMINISTRATIVE ASSISTANT- ADMINISTRATION

FLSA: NON-EXEMPT

Duties/Responsibilities

• Greet visitors, assess their needs and guide them to the appropriate areas of service.
• Answer incoming calls and route them to the relevant departments.
• Provide administrative support, including scanning, faxing, and copying.
• Assist IT, Training and HR departments with employee badge management.
• Assist Executives Assistants when needed.
• Record and log employee call-out messages.
• Support Human Resources with candidate paperwork.
• Act as a liaison between potential candidates and supervisors at clinic locations.
• Create, edit and manage communication materials, including website content, Facebook, Instagram updates, marketing materials, print publications, and other communication platforms.
• Develop and execute media and marketing initiatives via the website, Facebook, Instagram and other communication methods.
• Order and keep track of office supplies and kitchen supplies.
• Maintain accurate record of transfers and send new badges and new job description to transferred employees.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Must be able to effectively manage workflow and maintain high-quality standards in environments where staffing levels may be below ideal, demonstrating the ability to prioritize tasks and collaborate with the team under pressure.
• Ability to use office equipment, including computers, copy machines, fax machines, telephones, calculators, and more.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Proficient with Microsoft Office Suite, Canva and related software.
• Perform additional tasks as needed to support the centers.

Education And Experience

• High School Diploma or equivalent.
• At least two years related experience preferred.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 30 pounds at times.
• Must be able to travel to various center locations as required.