Administrative Assistant - Administration

Suncoast Community Health Centers Inc.; Brandon (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Suncoast Community Health Centers Inc. is seeking an Administrative Assistant to support administration across centers. You will greet visitors, answer calls, and handle essential clerical duties.

The ideal candidate will exhibit excellent communication, strong organization, and the ability to prioritize in a fast-paced environment. Proficiency in Microsoft Office and Canva is preferred; occasional travel to centers may be required.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Must be able to effectively manage workflow and prioritize tasks in pressure environments.
• Ability to use office equipment (computers, copiers, fax, telephones, etc.).
• Excellent time management and ability to meet deadlines.
• Ability to prioritize tasks and delegate when appropriate.
• Proficient with Microsoft Office Suite, Canva and related software.

Responsibilities

• Greet visitors and guide to service areas.
• Answer calls and route to departments.
• Provide admin support: scanning, faxing, copying.
• Assist IT, Training and HR with badge management.
• Assist executive assistants as needed.
• Record employee call-out messages.
• Support HR with candidate paperwork.
• Liaise between candidates and clinic supervisors.
• Create and manage communications across website and social media.
• Develop media/marketing initiatives across channels.
• Order and track office and kitchen supplies.
• Maintain transfer records; issue badges and job descriptions.

Skills

Verbal communication

Written communication

Interpersonal skills

Customer service

Organization

Time management

Workflow management

Prioritization

Delegation

Team collaboration

Education

High School Diploma or equivalent

Two years related experience preferred

Tools

Microsoft Office Suite

Canva

Job description

ADMINISTRATIVE ASSISTANT- ADMINISTRATION

FLSA: NON-EXEMPT

Duties/Responsibilities:

• Greet visitors, assess their needs and guide them to the appropriate areas of service.


• Answer incoming calls and route them to the relevant departments.


• Provide administrative support, including scanning, faxing, and copying.


• Assist IT, Training and HR departments with employee badge management.


• Assist Executives Assistants when needed.


• Record and log employee call-out messages.


• Support Human Resources with candidate paperwork.


• Act as a liaison between potential candidates and supervisors at clinic locations.


• Create, edit and manage communication materials, including website content, Facebook, Instagram updates, marketing materials, print publications, and other communication platforms.


• Develop and execute media and marketing initiatives via the website, Facebook, Instagram and other communication methods.


• Order and keep track of office supplies and kitchen supplies.


• Maintain accurate record of transfers and send new badges and new job description to transferred employees.

Required Skills/Abilities:

• Excellent verbal and written communication skills.


• Excellent interpersonal and customer service skills.


• Excellent organizational skills and attention to detail.


• Must be able to effectively manage workflow and maintain high-quality standards in environments where staffing levels may be below ideal, demonstrating the ability to prioritize tasks and collaborate with the team under pressure.


• Ability to use office equipment, including computers, copy machines, fax machines, telephones, calculators, and more.


• Excellent time management skills with a proven ability to meet deadlines.


• Ability to prioritize tasks and to delegate them when appropriate.


• Proficient with Microsoft Office Suite, Canva and related software.


• Perform additional tasks as needed to support the centers.

Education and Experience:

• High School Diploma or equivalent.


• At least two years related experience preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.


• Must be able to lift up to 30 pounds at times.


• Must be able to travel to various center locations as required.