Administrative Assistant

Hot Springs Health Program; Marshall (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

Hot Springs Health Program seeks an Administrative Assistant to support executive leadership and all center staff. The role requires strong organization, time management, and self-direction, with proficiency in Excel and Word to produce forms, reports, and correspondence.

The incumbent will act as the primary liaison between the public and the medical center, handling communications, scheduling, and information flow across HSHP.

Qualifications

• Strong administrative support experience preferred but not required.
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Ability to handle multiple tasks with good time management.

Responsibilities

• Support executive management and administrative staff with diverse tasks.
• Manage calendars, coordinate meetings, and handle information flow.
• Prepare forms, documents, charts, and graphs as needed.
• Take minutes at board/provider meetings and distribute notes.
• Attend meetings and training as required.

Skills

Time management

Organizational skills

Communication

Self-starter

Education

High School diploma or GED

Tools

Excel

Word

Job description

The Administrative Assistant will perform a wide variety of administrative tasks and support the company’s executive-level management as well as all other administrative and medical center staff. The Administrative Assistant should be organized, possess excellent time management skills, and be able to handle multiple tasks. Must be a self-starter and be able to act without continuous guidance. The Administrative Assistant will contribute to the efficiency of the Hot Springs Health Program by being proficient in Excel and Word as well as providing personalized and timely support to executive, administrative, and center staff. The Administrative Assistant is the main link between the public and the medical center.

Essential Job Duties

• Work in conjunction with the Executive Director for all marketing and advertising for HSHP.
• Manage information flow in a timely and accurate manner.
• Create forms, documents, charts, and graphs for management and HSHP staff as needed.
• Manage calendar and set up meetings at centers.
• Work with HRSA team to create and implement processes and procedures vital to HSHP.
• Format information for internal and external communication-memos, emails, reports,
• Take minutes during board and provider meetings, as needed. Upload and email information to relevant parties, record board attendance, and receive and record all information on new board members or board members exiting the board.
• Sort and distribute all mail correspondence to all staff and centers.
• Complete monthly schedules to include administrative on-call and Housekeeping.
• Attend all required meetings and training.
• Other duties as assigned.

Behavioral Expectations

• Maturity and ability to deal effectively with job demands.
• Respect for the confidentiality of all aspects of patient care and business matters of the Hot Springs Health Program.
• Professional attitude and appearance.
• Abide by the policies and procedures of the Hot Springs Health Program located in the employee handbook. Abide by all federal, state, and local regulations.

Education And Experience

• Education: High School graduate or GED
• Experience: Prior Executive or Administrative Assistant experience preferred but not required. Experience with Microsoft Office Suite required.
• Other: Valid N.C. Driver’s License and dependable transportation.