Administrative Assistant

Ultimate Staffing; Manchester (NH); On-site; USD 28,000 - 33,000; Full time

Job summary

Ultimate Staffing in Manchester, NH is seeking an experienced Administrative Assistant to keep daily operations running smoothly. This role provides essential administrative and clerical support, assists in office coordination, and helps ensure internal processes stay organized and on track.

The position is full-time, on site, with hours 8:00am-5:00pm, Monday-Friday, offering $20-$24 per hour DOE and opportunities to work across departments using Microsoft Office and QuickBooks.

Qualifications

• High school diploma or GED required; additional business or administration education preferred.
• 3–5 years of administrative experience in manufacturing or office environments.
• Proficient with Microsoft Office; QuickBooks experience a plus.

Responsibilities

• Greet visitors and manage front desk tasks and guest documentation.
• Maintain organized filing systems (physical and digital, scanning).
• Assist with purchasing: vendor quotes, purchase orders, approvals.
• Support office functions including supplies management and coordination.
• Provide backup support for customer service, order entry, shipping, invoicing, and special projects.

Skills

Strong communication

Organized and detail-oriented

Discreet and trustworthy

Education

High school diploma or GED

Business/administration education preferred

Tools

Microsoft Office

QuickBooks

Job description

We're looking for an experienced Administrative Assistant to help keep daily operations running smoothly. This role provides essential administrative and clerical support, assists in office coordination, and helps ensure internal processes stay organized and on track.

Hours: 8:00am-5:00pm

Shift: Monday-Friday

Pay rate range: $20-$24/hr (DOE)

Key Responsibilities:

• Welcome and assist visitors while managing front desk tasks and guest documentation
• Maintain organized filing systems-both physical and digital (using scanning software)
• Assist with purchasing processes: collect vendor quotes, prepare purchase orders, and submit for approval
• Support basic office functions including supplies management and administrative coordination
• Provide backup assistance for customer service, order entry, shipping, invoicing, and special projects as needed

What We're Looking For:

• Strong communication and people skills
• Organized, detail-oriented, and capable of handling multiple priorities
• Discreet and trustworthy with sensitive information
• Proficient in Microsoft Office (Word, Excel, Outlook); QuickBooks experience is a plus
• Comfortable working independently and collaboratively across departments

Qualifications:

• High school diploma or GED required; additional education in business or administration preferred
• 3-5 years of administrative experience, ideally in a manufacturing or office environment

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.