Administrative Assistant

Ultimate Staffing; Los Angeles (CA); On-site; USD 33,000 - 37,000; Full time

Job summary

Ultimate Staffing in Mid City LA is seeking an Administrative Assistant to serve as the Front Desk Receptionist in a medical office. You will greet patients, collect payments, input data, schedule visits, and manage records in a fully onsite role from Monday to Friday, 9:00 am – 5:00 pm.

The position requires QuickBooks Online and data management experience, with training provided for Air Table and column-based record-keeping.

Qualifications

• Experience with front desk or administrative roles in a medical/office setting preferred.
• Ability to enter and manage patient data accurately.
• Familiarity with basic accounting tasks and payments processing.

Responsibilities

• Greet patients and answer a multi-line phone system.
• Gather and input patient data; schedule visits.
• Process payments and assist with record requests.
• Maintain filing and data entry tasks using Google Sheets.
• Verify information and communicate with clients and suppliers as needed.

Skills

Air Table

QuickBooks Online

Google Sheets

Tools

Air Table

Google Sheets

QuickBooks Online

Job description

Administrative Assistant Location: Mid City LA

Schedule: fully onsite | Monday-Friday, 9:00 am - 5:00 pm

Duration: temp-to-hire

Salary: $24/hr - $27/hr

Job Description

The Front Desk Receptionist is responsible for greeting patients, answering telephone calls, gathering, and inputting patient data, collecting payments, scheduling visits, obtaining records, and other various administrative tasks for the medical office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Enter and process purchase orders
• Perform basic order entry and data management within the company's Air Table database (exp with Air Table is preferred but not required as they can train on this)
• Assist with updating and maintaining information following Quality Control inspections
• Run and distribute weekly receipt reports for the operations department
• Track and manage operational data using Google Sheets
• QuickBooks online experience required
• Reviewing incoming material packing lists.
• Verifying material information against product orders.
• Ensuring all details match accurately.
• Correspond with clients and suppliers regarding product-related claims, following guidance from the team
• Communicate with clients as required (this role involves minimal to no phone answering duties)
• Complete additional administrative tasks as needed

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.