Admin Assistant

Ultimate Staffing; San Diego (CA); Hybrid; USD 28,000 - 34,000; Part time

Job summary

Ultimate Staffing seeks a detail-oriented Administrative Assistant for a part-time, hybrid role in San Diego. The position supports daily operations with multitasking, scheduling, and timely communication, offering 20-30 hours per week at $20-$25/hour.

The role is Temp-to-Hire, with opportunities to assist leadership and keep office processes running efficiently. Candidates should be proficient in Microsoft Office and Google Workspace and comfortable using AI tools to improve workflows.

Qualifications

• Previous administrative support experience required.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Strong written and verbal communication.
• Excellent organization and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Willingness to learn AI tools to improve efficiency.

Responsibilities

• Manage calendars, scheduling, and email communications.
• Organize and maintain electronic files, records, and company documentation.
• Review reports and assist with administrative follow-up as needed.
• Support employee surveys and special administrative projects.
• Perform light bookkeeping duties, including receipt entry and recordkeeping.
• Assist with general office operations and administrative support tasks.
• Provide professional support to leadership and internal team members.

Skills

Administrative support

Microsoft Office

Excel

Google Workspace

Communication

Organization

Multitasking

AI tools

Tools

Microsoft Office Suite

Google Workspace

Job description

Administrative Assistant (Part-Time)PART TIME (20-30 Hours per Week)$20-$25/hourTemp-to-HireSan DiegoPosition OverviewWe are seeking a detail-oriented and organized Administrative Assistant to support daily business operations in a dynamic and collaborative environment. This part-time, hybrid role is ideal for someone who enjoys multitasking, supporting leadership, and helping keep office processes running efficiently.

Key Responsibilities

• Manage calendars, scheduling, and email communications.
• Organize and maintain electronic files, records, and company documentation.
• Review reports and assist with administrative follow-up as needed.
• Support employee surveys and special administrative projects.
• Perform light bookkeeping duties, including receipt entry and recordkeeping.
• Assist with general office operations and administrative support tasks.
• Provide professional support to leadership and internal team members.

Qualifications

• Previous administrative support experience required.
• Proficient in Microsoft Office Suite, including Excel, and Google Workspace.
• Strong written and verbal communication skills.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable learning and utilizing AI tools and technology to improve efficiency.
• Dependable, professional, and self-motivated.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.