Admistrative Assistant

Ultimate Staffing; Fresno (CA); On-site; USD 30,000 - 37,000; Full time

Job summary

Ultimate Staffing in Fresno, CA is seeking Administrative Assistants for temporary and temp-to-hire opportunities. Typical duties include answering and directing phone calls, scheduling meetings, preparing memos, and supporting reports.

The ideal candidate has 2–4 years of related experience, strong MS Office skills (Excel a huge plus), and excellent written and verbal communication, organization, and time management.

Qualifications

• 2-4 years of experience in a similar role.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office; Excel proficiency is a huge plus.
• High school diploma or equivalent; college degree preferred.

Responsibilities

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Research and creates presentations
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Receive, sort and distribute the mail

Skills

Time management

Multi-tasking

Communication

Organizational skills

MS Office

Excel

Education

High school diploma or equivalent

College degree preferred

Tools

MS Office

Excel

Job description

Ultimate Staffing has partnered with some of the Valley's top employers in search of Administrative Assistants. There are temporary and temp to hire opportunities available with salary ranges from $22-$27 per hour.

Responsibilities of the Administrative Assistant

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Research and creates presentations
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Receive, sort and distribute the mail

Qualifications of the Administrative Assistant

• 2-4 years of experience in a similar role
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office, proficiency in Excel a HUGE plus!
• High school diploma or equivalent; college degree preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.