Administrative Assistant

Ultimate Staffing; Lodi (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Ultimate Staffing in California is seeking an Administrative Assistant (Sales Support) to provide administrative and sales support to our team. The ideal candidate will have 3-5 years of sales experience and strong organizational, communication, and customer service skills.

You will handle scheduling, data entry, CRM maintenance, and reporting, while coordinating meetings and travel. This role requires multitasking, accuracy, and a customer-focused attitude as you support internal teams and

Qualifications

• 3–5 years of sales experience in a customer-facing role.
• 2+ years of administrative or office support experience.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication and organizational skills.

Responsibilities

• Provide administrative support, including scheduling, data entry, and document management.
• Assist with sales activities, customer follow-up, and lead tracking.
• Maintain CRM and customer records accurately.
• Prepare reports, presentations, and correspondence.
• Coordinate meetings, appointments, and travel arrangements.
• Respond to customer inquiries and support internal teams as needed.
• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Maintain and organize electronic and physical files.
• Schedule meetings, appointments, and calendar events.
• Enter, update, and maintain accurate information in company systems.
• Assist with data entry, document tracking, and recordkeeping.
• Process invoices and support basic administrative accounting tasks.
• Provide customer service and respond to internal and external requests.
• Order office supplies and support general office operations.
• Maintain confidentiality of sensitive information.
• Perform other administrative and clerical duties as assigned.

Skills

Sales experience

Administrative support

MS Office

Communication skills

Organizational skills

Team oriented

Tools

Salesforce

Job description

Administrative Assistant (Sales Support)

We are seeking a detail-oriented Administrative Assistant to provide administrative and sales support to our team. The ideal candidate will have 3-5 years of sales experience and strong organizational, communication, and customer service skills.

Key Responsibilities

• Provide administrative support, including scheduling, data entry, and document management.
• Assist with sales activities, customer follow-up, and lead tracking.
• Maintain CRM and customer records accurately.
• Prepare reports, presentations, and correspondence.
• Coordinate meetings, appointments, and travel arrangements.
• Respond to customer inquiries and support internal teams as needed.

Qualifications

• 3-5 years of sales experience, preferably in a customer-facing environment.
• 2+ years of administrative or office support experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to manage multiple priorities.
• Professional, customer-focused, and team-oriented attitude.

Preferred

• Experience with CRM systems such as Salesforce.
• Ability to work independently in a fast-paced environment.

Key Responsibilities

• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Maintain and organize electronic and physical files.
• Prepare reports, correspondence, and other administrative documents.
• Schedule meetings, appointments, and calendar events.
• Enter, update, and maintain accurate information in company systems.
• Assist with data entry, document tracking, and recordkeeping.
• Process invoices and support basic administrative accounting tasks.
• Provide customer service and respond to internal and external requests.
• Order office supplies and support general office operations.
• Maintain confidentiality of sensitive information.
• Perform other administrative and clerical duties as assigned.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.