Administrative Assistant

United and Empowered; Lynchburg (VA); On-site; USD 23,000 - 25,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Vision insurance

Job summary

United and Empowered in Lynchburg, VA is hiring an administrative assistant to support management and staff. The position offers a pay range of $17.00–$18.00 per hour, plus a NEW HIRE SIGN ON BONUS: $250 after 90 days and an additional $250 after 6 months.

Benefits include 401(k), dental, health, and vision insurance. Key duties include handling calls and emails, greeting visitors, maintaining files, processing documents, onboarding support, HR assistance, scheduling meetings, and protecting

Qualifications

• High school diploma or equivalent.
• 2 years of administrative experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, or similar software.
• Ability to maintain accurate records and documentation.
• Ability to handle confidential information appropriately.
• Strong attention to detail.
• Ability to work independently and as part of a team.
• Professional demeanor and dependable attendance.
• Ability to manage multiple priorities in a fast-paced environment.
• Valid Driver’s license.

Responsibilities

• Provide daily administrative support to management and staff.
• Answer and direct telephone calls, emails, and other correspondence professionally.
• Greet visitors and assist with front-office needs.
• Maintain organized electronic and paper files.
• Prepare, scan, copy, print, and distribute documents.
• Enter and maintain accurate employee and company information.
• Assist with employee/sponsored provider onboarding and maintaining client, sponsor, and personnel files.
• Assist HR with documentation, scheduling, employee communications, and administrative tasks.
• Assist with scheduling meetings, appointments, and staff activities.
• Maintain confidentiality of employee, participant, medical, financial, and company information.
• Communicate with employees, supervisors, families, vendors, and outside agencies professionally.
• Identify administrative issues and bring them to management's attention promptly.
• Provide support to other administrative staff when additional assistance is needed.
• Assist with scheduling maintenance
• Perform other duties assigned by management.

Skills

Organizational skills

Time-management

Written and verbal communication

Independent and teamwork

Attention to detail

Multitasking in fast-paced environment

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

NEW HIRE SIGN ON BONUS:
$250 AFTER 90 DAYS
Additional $250 AFTER 6 MONTHS

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Pay Range: Pay: $17.00 - $18.00 per hour depending on experience

Essential Duties & Responsibilities

• Provide daily administrative support to management and staff.
• Answer and direct telephone calls, emails, and other correspondence professionally.
• Greet visitors and assist with front-office needs.
• Maintain organized electronic and paper files.
• Prepare, scan, copy, print, and distribute documents.
• Enter and maintain accurate employee and company information.
• Assist with employee/sponsored provider onboarding and maintaining client, sponsor, and personnel files.
• Assist HR with documentation, scheduling, employee communications, and administrative tasks.
• Assist with scheduling meetings, appointments, and staff activities.
• Maintain confidentiality of employee, participant, medical, financial, and company information.
• Communicate with employees, supervisors, families, vendors, and outside agencies professionally.
• Identify administrative issues and bring them to management's attention promptly.
• Provide support to other administrative staff when additional assistance is needed.
• Assist with scheduling maintenance
• Perform other duties assigned by management.

Requirements:

• High school diploma or equivalent.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, or similar software.
• Ability to maintain accurate records and documentation.
• Ability to handle confidential information appropriately.
• Strong attention to detail.
• Ability to work independently and as part of a team.
• Professional demeanor and dependable attendance.
• Ability to manage multiple priorities in a fast-paced environment.
• 2 years of administrative experience
• Valid Driver’s license.