Administrative Assistant

Indiana Association of School Principals; Indianapolis (IN); Hybrid; USD 21,000 - 30,000; Part time

Job summary

The Indiana Association of School Principals is seeking an Administrative Assistant to provide essential program support in our Indianapolis office. This hourly, part-time role emphasizes organization, attention to detail, collaboration, and the ability to manage multiple projects with independence.

The position works in the IASP office three days a week with potential for remote work one additional day per week, and involves FileMaker record upkeep, vendor coordination, event materials, and

Qualifications

• Must be highly organized and able to prioritize multiple tasks.
• Experience with Microsoft Office, Adobe Acrobat, and FileMaker preferred.
• Familiarity with digital media tools for print, audio, and video content.
• Excellent writing and communication skills.
• Light to moderate lifting may be required.

Responsibilities

• Update and maintain records in FileMaker for memberships and competition entries.
• Coordinate with vendors for academic programs and conferences.
• Maintain award inventories and order awards for competitions and conferences.
• Prepare event materials for Academic Competitions and conferences.
• Provide logistical support for Cheer Championship events.
• Assist with publications using digital tools.
• Support communications on registrations and recognition programs.
• Maintain office supplies and calendars.
• Assist with website updates.

Skills

Organizational skills

Communication

Writing

Time management

Independence

Tools

FileMaker

Microsoft Office Suite

Adobe Acrobat

Digital media tools

Job description

The IASP Administrative Assistant will serve in a vital support role for all programs that are coordinated by the Indiana Association of School Principals.A person in this role will be skilled in collaboration, communication, attention to detail, and the ability to work independently on multiple projects at one time.This hourly, part-time position will work in the IASP office three days a week with the potential for remote work one additional day per week.

Position Description

• Utilizing the FileMaker database software to update and maintain records pertaining to IASP memberships, school memberships, and competition entries.
• Communicating and coordinating with vendors for academic programs and for conferences.
• Maintaining award inventories and ordering awards, plaques, and trophies for competitions and conferences.
• Assisting with the preparation of event materials for the Academic Competitions and for all conferences.
• Providing logistical support for the IASP Cheer Championship events.
• Assisting with IASP publications by utilizing digital tools and technology.
• Assisting with communications on registrations and recognition programs.
• Maintaining office supplies and calendars.
• Assisting with website updates.

Qualifications

• Applicants should be highly organized and able to prioritize multiple tasks while meeting program and event deadlines.
• Knowledge and experience with Microsoft Office Suite, Adobe Acrobat programs, and FileMaker is desired. Training is available as needed to enhance skill development.
• Knowledge of digital media tools for the production of print, audio, and video content.
• Excellent writing and communication skills.
• Light to moderate lifting is possible.

Schedule

• This part-time hourly position is designed to work in the IASP office Monday, Tuesday, and Thursday, with the potential for remote work on Wednesday or Friday.