Administrative Assistant

Purdue University; West Lafayette (IN); On-site; USD 32,000 - 48,000; Full time

Job summary

Purdue University in West Lafayette, Indiana seeks an Administrative Assistant to provide essential support to faculty, staff, and departmental programs. You will coordinate calendars, meetings, events, and travel and assist with reports and promotional materials.

You will also maintain websites, databases, and mailing lists while helping ensure smooth daily operations with confidentiality and a customer-focused mindset.

Qualifications

• High School Degree or HSE plus two years of clerical/administrative experience.
• Excellent customer service and strong written/verbal communication; strong organizational and time management skills.
• Proficient with Word, Excel, PowerPoint, and Outlook; typing, drafting, filing, data entry, proofreading.

Responsibilities

• Coordinate calendars, meetings, events, and travel arrangements for faculty and staff.
• Prepare reports, agendas, and promotional materials; maintain websites, databases, and mailing lists.
• Serve as a point of contact for inquiries and daily operations within the department.
• Assist with reports and other administrative tasks to support a dynamic academic environment.

Skills

Customer service

Verbal communication

Written communication

Organizational skills

Time management

Education

High School degree or HSE

Two years clerical/administrative experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

College of Science | West Lafayette, Indiana

The College of Science is seeking a detail-oriented and collaborative Administrative Assistant to provide essential support to faculty, staff, and departmental programs. In this role, you will coordinate calendars, meetings, events, and travel arrangements while serving as a key point of contact for inquiries and daily operations. The successful candidate will assist with preparing reports, creating agendas and promotional materials, maintaining websites, databases, and mailing lists, and helping ensure the smooth functioning of administrative activities. This role contributes to an enthusiastic team working to support a robust and dynamic department. This is an excellent opportunity for a highly organized professional who enjoys supporting others and contributing to a dynamic academic environment.

What Were Looking For

Education and Experience Required:

• High School Degree or High School Equivalency (HSE)
• Minimum of two (2) years of experience in a clerical or administrative support role

Skills Required:

• Excellent customer service, verbal, and written communication skills
• Strong organizational and time management skills and attention to detail
• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Typing, drafting, filing, data entry, proofreading and editing skills
• Ability to:
• handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
• identify routine problems and implement or recommend solutions

Additional Information:

• Purdue University will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible for Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan

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