Administrative Assistant & Office Coordinator

Technibus, Inc.; Indianapolis (IN); On-site; USD 40,000 - 52,000; Full time

Job summary

IES in Indianapolis is seeking an Administrative Assistant to provide essential clerical and administrative support for efficient office operations and cross‑department communication. You will help with scheduling, document management, and customer service while maintaining professionalism.

The role requires strong organizational skills, excellent communication, and proficiency with Microsoft Office. This on-site position offers opportunities to contribute to daily office functions and support

Qualifications

• Strong organizational and time-management skills with attention to detail and accuracy.
• Excellent verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service and problem-solving abilities.
• Ability to work independently and collaboratively within a team environment.
• Professional demeanor with the ability to maintain confidentiality and exercise sound judgment.
• Basic knowledge of office administrative procedures and equipment.
• Ability to pass pre-employment screenings such as background and motor vehicle record checks.
• English speaking, reading, and writing preferred, and required where necessary to perform job duties.
• Spanish speaking preferred.

Responsibilities

• Provide administrative support to management and staff, including scheduling meetings and maintaining calendars.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Prepare, organize, and maintain documents, reports, and filing systems.
• Assist with data entry, recordkeeping, and maintaining accurate office information.
• Coordinate office supplies, equipment, and general administrative needs.
• Support meeting preparation, including agendas, materials, and meeting notes.
• Assist with travel arrangements, expense reports, and departmental coordination as needed.
• Greet visitors, clients, and vendors while providing excellent customer service.
• Maintain confidentiality of company records, employee information, and business operations.
• Collaborate with team members to support daily office functions and special projects.
• Perform additional duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Prioritization

Customer service

Teamwork

Confidentiality and judgment

Administrative procedures

Background checks

English proficiency

Spanish language

Education

High school diploma or GED

Associate degree or administrative experience preferred

Administrative experience preferred

Tools

Word

Excel

Outlook

PowerPoint

Job description

IES in Indianapolis is seeking an Administrative Assistant to provide essential clerical and administrative support for efficient office operations and cross‑department communication. You will help with scheduling, document management, and customer service while maintaining professionalism.

The role requires strong organizational skills, excellent communication, and proficiency with Microsoft Office. This on-site position offers opportunities to contribute to daily office functions and support