Senior Administrative Assistant

University of Southern Indiana; Evansville (IN); On-site; USD 35,000 - 50,000; Full time

Job summary

Phase2 Technology is seeking a full-time Senior Administrative Assistant in Evansville, Indiana. The ideal candidate will work closely with the Administrative team, process work orders, and provide clerical support. Key responsibilities include managing the TeamWorks work order system, processing requisitions, and reconciling invoices. Candidates should have at least a High School diploma and experience with extensive computer work, along with excellent interpersonal and organizational skills.

Qualifications

• Two years of experience with extensive computer work.
• Ability to maintain confidentiality of sensitive material.
• Creative problem-solving and independent thinking.

Responsibilities

• Serve as an administrator for the TeamWorks work order system.
• Process requisitions into the procurement system.
• Reconcile invoices and properly post them.

Skills

Proficient with computers

Excellent interpersonal skills

Organizational skills

Time management skills

Customer service orientation

Education

High School/GED

Associate degree or some college coursework

Tools

Microsoft Office Suite

Banner software

Job description

The University of Southern Indiana's Facility Operations and Planning department seeks an outstanding individual to join our team as a full-time Senior Administrative Assistant.

This position works closely with the Administrative Associate, Associate Director, and Director to process work orders and provide general clerical support.

Essential Functions:

• Serve as an administrator for the TeamWorks work order system.
• Assign new staff mini-computers and train them on simple operations.
• Process requisitions into the procurement system and track them until they become purchase orders. Annually process an extensive number of standing purchase orders.
• Assist in preparing departmental chargebacks on all completed work orders.
• Reconcile invoices and properly post them against the correct purchase order or credit card statement.
• Perform other clerical work as required, including typing, filing, answering telephone, and generating reports.

Essential Knowledge and Skills:

• High School/GED required. Associate degree or some college coursework strongly preferred.
• Two years' experience or work/studies involving extensive computer work or expertise.
• Proficiency with computers, word processing, spreadsheet, database, electronic mail, presentation, and internet software required.
• Knowledge of scanners and personal data assistants.
• Must project a positive, professional demeanor with outstanding customer service orientation.
• Excellent interpersonal, organizational, and time management skills required. Strong oral and written communications skills required.
• Ability to maintain confidentiality of sensitive material and information required.
• Ability to exercise judgement in applying guidelines, policies and practices in non-routine situations. Creative problem-solving and independent thinking.
• Ability to work independently with very limited supervision exercising initiative and sound judgement with a high level of tact and diplomacy.
• Knowledge of Banner, work request software or similar software preferred.
• Strong attention to detail with multiple priorities and deadlines.