Plant Admin Assistant

OSI INDUSTRIES, LLC; Tipton (IN); On-site; USD 32,000 - 46,000; Full time

Job summary

OSI Industries, LLC in Tipton, IN seeks an administrative assistant to provide routine and special administrative support in a fast-paced office and plant environment.

You will handle calls, mail, visits, reports, and presentations; learn to extract data from SAP and coordinate vendor setup and POs. Strong organizational skills and confidentiality are essential; on-site work with standard office equipment.

Qualifications

• 1–3 years of related administrative experience preferred.
• Ability to coordinate diverse administrative tasks with strong organizational skills.
• Ability to maintain confidentiality of employee records.
• Proficiency in Word, Excel and PowerPoint; SAP data extraction knowledge is a plus.

Responsibilities

• Provide routine and special administrative support.
• Receive calls, identify caller, and route or take messages.
• Receive, sort, and distribute mail and packages; prepare outbound shipments.
• Assist visitors with policies and security requirements.
• Prepare forms, reports, and presentations; extract data from SAP.
• Set up new vendors in SAP, create and receive against POs; review invoices.
• Generate weekly, monthly, and quarterly reports.
• Arrange meetings and travel; process expense reports.
• Review time and attendance for consistency.
• Participate in department/project activities.
• Follow safety procedures and perform other duties.

Skills

Administrative coordination

Confidentiality

Effective communication

Organizational skills

Education

High School Diploma or equivalent

Tools

Word processing

Excel

PowerPoint

SAP

Time and attendance system

Job description

Indiana-Tipton
326 E Adams St
Tipton, IN 46072, USA

Job Responsibilities

• Job is an individual contributor.
• Job is an individual contributor and has no direct reports.
• Provide routine and special request administrative support.
• Receive incoming telephone calls, identify caller and transfer to appropriate staff member or to voice mail as directed. Take messages by hand where necessary and ensure timely and accurate delivery.
• Receive and sort incoming standard mail and daily package deliveries, i.e., Fed Ex, UPS, USPS, and distribute to recipient or as otherwise directed. Prepare outgoing mail for shipment by applying postage using a postal meter or by completing and affixing a shipping label. Arrange for special shipments as required.
• Receive incoming visitors with courtesy and in compliance with organization security requirements and other visitor policies; notify staff members when visitors arrive and direct them as required.
• File documents in a timely and accurate manner. Create new files as required; discard old files in accordance with organization’s record retention program.
• Complete project surveys and creating presentations.
• Prepare, fax or copy a variety of forms, documents and reports as requested by management or professional staff. Must be able to learn how to extract data from SAP.
• Must be capable of coordinating the set-up of new vendors into SAP, create purchase orders (PO’s) in SAP, receive against P.O.’s in SAP as requested. Financial acumen on reviewing financial data/invoices.
• Generate a variety of reports on a weekly, monthly and/or quarterly basis.
• Arranges meetings, travel plans, processes expense reports for corporate management and staff as needed.
• Review time and attendance system to ensure consistency on weekly time/attendance.
• Participates as needed in special departmental or facility projects.
• This role has the responsibility to understand and places in practice appropriate safety procedures. This responsibility is achieved through education, training, use of protective equipment (as applicable) and by following safety policies, regulations, standards, and laws.
• Perform other duties as assigned.

Experience & Skills

• 1-3 years of experience in related field is preferred.
• Ability to coordinate diverse administrative tasks requiring exceptional organizational skills.
• Ability to maintain confidentiality of employee records.
• Ability to produce accurate Word processing, Excel spreadsheet and PowerPoint presentation documents that are professional in appearance.
• Ability to communicate clearly and effectively with individuals at all levels of the organization and external vendors and customers.
• Financial acumen is a plus.
• SAP/Time and attendance system experience is a plus.

Education

• High School Diploma and/or equivalent work experience is required.
• Work is generally performed within a business professional office environment, with standard office equipment available.
• Work conditions are typical of an office & plant environment.
• This role does not require any domestic travel
• Position requires the physical agility to perform continuous lifting up to 15 pounds, bending, squatting, pushing, pulling, stretching/reaching, use hands or fingers, talk, hear, feel objects, tools, controls and standing/walking on concrete flooring.
• Position requires the physical ability to stand/walk for the duration of work hours.

Qualifications

Skills

Behaviors

Motivations

Education

Experience

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.