Remote Administrative Assistant - Full time

Recruit Monitor; Chicago (IL); Remote; USD 45,000 - 65,000; Full time

Job summary

A staffing company is seeking a Remote Administrative Assistant to provide extensive administrative support, manage department budgets, and assist with various activities. Candidates must have strong organizational and communication skills, along with knowledge of software such as SAP and Microsoft Office. Preferred qualifications include 2-3 years of experience in a similar role. This full-time position is ideal for individuals who can prioritize tasks and maintain accurate records.

Qualifications

• Knowledge of SAP, Banner, CourseLeaf, Logi, Degree Works, Microsoft Office.
• 2-3 years experience in an Administrative Assistant position preferred.
• Ability to communicate courteously in speech and writing.
• Ability to understand and manage budgets including travel and time reports.

Responsibilities

• Provide advanced administrative support and clerical tasks.
• Monitor transactions of operating budget for the department.
• Assist with various department activities and events.
• Assist with department events and answer phones with clear messages.

Skills

Knowledge of SAP

Knowledge of Microsoft Office Professional

Communication skills

Budget management

Organizational skills

CIM/PIM

MS Office Pro

Tools

SAP

Banner

CourseLeaf

Logi

Degree Works

Job description

Remote Administrative Assistant - Full time

About the job Remote Administrative Assistant - Full time

Job Description

Responsible for providing administrative and general clerical support to either program chairs, department chairs, deans, or directors.

Job Duties

Provide advanced administrative support and perform a variety of work activities including:

• create, review and process purchase orders and invoices;
• create and process travel applications and reimbursements and assist faculty/staff with travel arrangements;
• monitor transactions of operating budget for department;
• monitor due dates for assignments and projects;
• assist with various department activities and events;
• answer telephones, screen transfer calls as appropriate, and/or take accurate messages;
• compose, type and proofread correspondence and forms;
• organize and prioritize work;
• serve as department leave keeper;
• monitor staff and student time sheet entries in SAP;
• process paperwork for student employee hires for department;
• monitor and order office supplies;
• maintain faculty and staff personnel files;
• may supervise student workers and/or other staff;
• open, date and distribute mail;
• greet, screen, and direct visitors as appropriate;
• perform other duties as assigned.

Required Qualifications:

Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Knowledge of SAP, Banner, CourseLeaf, Logi, Degree Works, CIM/PIM, Microsoft Office Professional, and other common software programs.
• Knowledge of basic math and bookkeeping.
• Ability to communicate courteously both in speech and writing with both internal and external contacts.
• Ability to understand and manage budgets including preparation of personnel records, travel, purchasing, and time reports.
• Ability to exercise appropriate independent initiative and judgement.
• Ability to understand, prioritize, and complete verbal and written instructions with attention to detail.
• Ability to organize, prioritize and delegate complex work tasks to meet assigned deadlines.
• Ability to develop and maintain accurate and confidential records and files.

Preferred Qualifications

• 2-3 years experience in an Administrative Assistant position. Knowledge of university and academic policies and procedures.