Administrative Assistant

Indiana University Health; Indianapolis (IN); On-site; USD 38,000 - 54,000; Full time

Job summary

Indiana University Health in Indianapolis seeks an administrative coordinator for the Cardiac Surgery team. The role focuses on clinic scheduling, obtaining outside medical records, and direct patient communication to coordinate appointments, surgeries, and care needs.

This position is downtown at Methodist Hospital, not patient-facing, with a standard day schedule Monday through Friday, 8:00 AM to 4:30 PM, and requires 0-3 years of experience plus MS Office proficiency.

Qualifications

• Requires High School Diploma/GED.
• 0-3+ years relevant admin experience; previous administrative experience preferred.
• Experience with matrix organization and complex work environment a plus.
• Basic proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• This role supports the Cardiac Surgery team with clinic scheduling, obtaining outside medical records, and direct communication with patients to coordinate appointments, surgeries, and care needs.
• Collaborates with physicians, APPs, and operational leaders to ensure smooth day-to-day operations and an excellent patient experience behind the scenes.

Skills

Attention to detail

Team focused

Self-starter

Coachable

Changing priorities

Education

High School Diploma/GED

Tools

MS Office

Job description

Overview

This role supports the Cardiac Surgery team, with a primary focus on clinic scheduling, obtaining outside medical records, and communicating directly with patients to coordinate appointments, surgeries, and care needs. In addition to managing physician calendars and administrative tasks, the position partners closely with physicians, APPs, and operational leaders to ensure smooth day-to-day operations and an excellent patient experience behind the scenes. This role will be based downtown at Methodist Hospital, and is not a patient-facing or clinic-based position.

Schedule

• Shift: Day
• Hours: M-F 8-430
• Weekends: no
• Holidays: no

Location

• IUHMG Methodist Hospital

Key Responsibilities

1. This role supports the Cardiac Surgery team, with a primary focus on clinic scheduling, obtaining outside medical records, and communicating directly with patients to coordinate appointments, surgeries, and care needs. In addition to managing physician calendars and administrative tasks, the position partners closely with physicians, APPs, and operational leaders to ensure smooth day-to-day operations and an excellent patient experience behind the scenes. This role will be based downtown at Methodist Hospital, and is not a patient-facing or clinic-based position.

Skills for Success

• Attention to detail
• Team focused
• Self-starter, coachable
• Ability to adjust to changing priorities

Qualifications

High School Diploma/GED required.

• Requires 0-3+ years relevant experience; previous administrative experience preferred.
• Experience with matrix organization and complex work environment a plus.
• Requires basic proficiency in MS office (Word, PowerPoint, Excel).

We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.