Administrative Assistant

Talentify; Avon (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

Talentify in Avon, Indiana, is seeking a detail-oriented Scheduling/Administrative Assistant to support Orthopedics surgery scheduling and related coordination. You will manage calendars, coordinate pre-surgical activities, and assist leaders with basic administrative tasks.

The role requires 0-3+ years of experience in administration, strong MS Office skills, and the ability to adapt to changing priorities in a matrix organization. On-site position with standard day hours.

Qualifications

• High School Diploma or GED required.
• 0-3+ years of relevant administrative experience preferred.
• Experience working in a matrix organization is a plus.
• Basic proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Surgery scheduling and coordinating pre-surgical appointments.
• Provide basic administrative and technical support for leaders and teams.
• Manage schedules/calendars, coordinate travel, process invoices, and handle inquiries.
• Operate with guidance and handle routine issues as they arise.
• Other duties as assigned.

Skills

Attention to detail

Punctuality

Team focused

Self-starter

Adaptability

Education

High School Diploma/GED

Tools

MS Office

Job description

Schedule:

• Shift: Day
• Hours: M- F 8-430

Location:

• IUHMG M-West Professional Center I Orthopedics
• 1115 North Ronald Reagan Parkway Suite 148 Avon
• *Surgery Scheduling

Key Responsibilities

• Surgery scheduling, coordinating pre surgical appointments and needs associated with surgical procedures
• Provides basic administrative and technical support for leaders and teams they support.
• Manages schedules/calendars, coordinates travel arrangements, processes invoices, and handles inquires as appropriate.
• Manages work with basic guidance and direction.
• Addresses basic administrative and technical issues when they arise.
• Other duties as assigned

Skills for Success

• Attention to detail
• Reliable punctuality and attendance
• Team focused
• Self-starter, coachable
• Ability to adjust to changing priorities

Qualifications

• High School Diploma/GED required.
• Requires 0-3+ years relevant experience; previous administrative experience preferred.
• Experience with matrix organization and complex work environment a plus.
• Requires basic proficiency in MS office (Word, PowerPoint, Excel).