Cardiac Surgery Admin Specialist: Scheduling & Coordination

Indiana University Health; Indianapolis (IN); On-site; USD 38,000 - 54,000; Full time

Job summary

Indiana University Health in Indianapolis seeks an administrative coordinator for the Cardiac Surgery team. The role focuses on clinic scheduling, obtaining outside medical records, and direct patient communication to coordinate appointments, surgeries, and care needs.

This position is downtown at Methodist Hospital, not patient-facing, with a standard day schedule Monday through Friday, 8:00 AM to 4:30 PM, and requires 0-3 years of experience plus MS Office proficiency.

Qualifications

• Requires High School Diploma/GED.
• 0-3+ years relevant admin experience; previous administrative experience preferred.
• Experience with matrix organization and complex work environment a plus.
• Basic proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• This role supports the Cardiac Surgery team with clinic scheduling, obtaining outside medical records, and direct communication with patients to coordinate appointments, surgeries, and care needs.
• Collaborates with physicians, APPs, and operational leaders to ensure smooth day-to-day operations and an excellent patient experience behind the scenes.

Skills

Attention to detail

Team focused

Self-starter

Coachable

Changing priorities

Education

High School Diploma/GED

Tools

MS Office

Job description

Indiana University Health in Indianapolis seeks an administrative coordinator for the Cardiac Surgery team. The role focuses on clinic scheduling, obtaining outside medical records, and direct patient communication to coordinate appointments, surgeries, and care needs.

This position is downtown at Methodist Hospital, not patient-facing, with a standard day schedule Monday through Friday, 8:00 AM to 4:30 PM, and requires 0-3 years of experience plus MS Office proficiency.