Administrative Assistant - Intermediate

Indiana University Health; Indianapolis (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

Indiana University Health in Indianapolis is seeking an Administrative Assistant Intermediate to support the Radiation Oncology team. You will manage complex physician and physicist schedules, coordinate cross-functional meetings, and assist with clinic-related projects in a small, close-knit department.

This role emphasizes discretion with sensitive information, digitization of processes, and strong Microsoft Office and EMR skills to help maintain efficient patient care operations and workflow

Qualifications

• High School Diploma or GED required.
• 2–4 years of administrative experience in healthcare or a complex organization.
• Experience in a matrix organization is a plus.
• Proficiency in MS Office and EMR systems.
• Knowledge of medical terminology.

Responsibilities

• Manage complex physician and physicist schedules.
• Coordinate cross-functional meetings and clinic logistics.
• Support scheduling and clinic-related projects beyond day-to-day ops.
• Handle sensitive information with professionalism and discretion.
• Digitize and improve administrative processes.
• Provide proficient Microsoft Office support and basic clinical workflows.
• Collaborate with leadership to identify and implement efficiency improvements.

Skills

MS Office

EMR proficiency

Medical terminology

Education

High School Diploma/GED

Job description

Administrative Assistant Intermediate – Radiation Oncology

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health Medical Group is seeking individuals who embody these values to join our Radiation Oncology team in the role of Administrative Assistant Intermediate.

We are seeking an organized, technology forward, and quietly sharp administrative professional to join a small, close knit Radiation Oncology team at University Hospital. This position supports a small department of physicians and physicists. Day to day responsibilities include managing complex schedules, supporting clinic related project work assigned through the Project Coordinator, and contributing to process improvement and digitization efforts across the department.

Key Relationships

• Reports to: Vice Chair of Clinical and Academic Administration
• Direct reports: None
• Shift: Full time, Monday - Friday, onsite
• Location: Indianapolis, IN - University Hospital

The Scope

• Managing complex physician and physicist schedules and coordinating cross functional meetings and clinic related logistics
• Supporting scheduling and clinic related project work outside of day-to-day operations
• Handling sensitive information with professionalism and discretion
• Digitizing and improving administrative processes
• Providing proficient support across Microsoft Office
• Supporting clinical workflows as needed to ensure timely and accurate administrative contributions to patient care operations
• Participating in workflow optimization tasks and collaborating with leadership to identify and implement clinical efficiency improvements over time

Candidate Qualifications

Candidates for this position will be evaluated according to the following criteria and competencies.

• High School Diploma/GED is required.
• Requires 2-4 years of relevant administrative experience in a healthcare or complex organizational setting.
• Experience with a matrix organization and complex work environment is a plus.
• Requires proficiency in MS office (Word, PowerPoint, Excel).
• Requires proficiency in EMR and medical terminology for clinical care focused positions.

The "DNA" for Success

Anticipatory, Not Reactive:

You think ahead, anticipate the next step, and move before being asked.

Excel Comfortable:

You know your way around formulas and formatting.

Technology Forward:

Digitizing, streamlining, and improving processes excites you.

Collaborative and Easy to Work With:

You share work willingly, cover for colleagues and add to the warmth of the environment.

Detail Oriented and Organized:

You bring structure, precision, and follow through to everything you touch.

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana's largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation's healthiest states.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.

We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.