Assistant-Administrative

Indiana University Health; Indianapolis (IN); On-site; USD 36,000 - 52,000; Full time

Job summary

Indiana University Health is seeking an administrative assistant to support the Pediatric Urology Department at Riley Hospital for Children in Indianapolis. You will help coordinate daily operations and patient care activities, ensuring smooth scheduling and communications.

The role requires 0-3+ years of related experience, proficiency in MS Office, and strong organizational and interpersonal skills. This on-site position offers reliable hours Monday through Friday.

Qualifications

• High School Diploma or GED required.
• 0–3+ years relevant administrative experience preferred.
• Experience in a matrix/complex work environment is a plus.
• Basic proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Support the provider with day-to-day needs.
• Schedule patient appointments.
• Conduct follow-up calls.
• Manage Cerner messages.
• Maintain and update the provider's schedule.
• Communicate and collaborate with multiple departments.
• Provide basic administrative and technical support: calendar management, meeting coordination, travel arrangements, invoice processing, inquiries, and issue resolution.

Skills

Strong organizational skills

Clear communication

Reliable attendance

Collaborative work style

Education

High School Diploma/GED

Tools

MS Office

Job description

Schedule

• Monday-Friday, 8:00 AM-4:30 PM

Work Location

Candidates must be available to work on site at:

• Riley Hospital for Children - Indianapolis

Role Overview

This position provides administrative support to the Providers in the Pediatric Urology Department. The role ensures smooth daily operations and coordination of patient care activities.

Primary Responsibilities

• Support the provider with day-to-day needs
• Schedule patient appointments
• Conduct follow-up calls
• Manage Cerner messages
• Maintain and update the provider's schedule
• Communicate and collaborate with multiple departments
• Provide basic administrative and technical support, including:
  • Calendar management
  • Meeting coordination
  • Travel arrangements
  • Invoice processing
  • Responding to inquiries
  • Address basic administrative or technical issues with minimal guidance

Key Competencies

• Strong organizational skills
• Clear and professional communication skills
• Reliable attendance
• Ability to use current technology effectively
• Willingness to be cross-trained
• Collaborative and helpful work style

Qualifications

• High School Diploma/GED required.
• Requires 0-3+ years relevant experience; previous administrative experience preferred.
• Experience with matrix organization and complex work environment a plus.
• Requires basic proficiency in MS office (Word, PowerPoint, Excel).

• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University School of Medicine - one of the nation's largest medical schools - gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training - advancing healthcare for all.
• With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
• At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
• Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states.