Administrative Assistant

Jobtailor; Hutto (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Jobtailor in the United States seeks an organized clerical assistant to support administrative operations. You will handle records, prepare correspondence, and assist the Resident District Manager with scheduling and communications.

The role requires basic computer and phone skills, a high school diploma or GED, and the willingness to learn and grow within a professional office setting. Nights and some holidays may be required.

Qualifications

• High school diploma, GED, or equivalent experience.
• Retains basic clerical and administrative knowledge.
• Demonstrates reliable attendance and professional behavior.

Responsibilities

• Provide support to the Resident District Manager.
• Photocopying, compile records, filing, and scheduling.
• Enter information into computer to prepare correspondence.
• Prepare invoices, receipts, statements, and checks for processing.
• Maintain records and verify information; resolve routine problems.
• Conduct research when necessary.
• Operate office machines and manage mail routing.
• Answer phone calls, relay messages, and run errands.

Skills

Clerical Support

Data Entry

Record Keeping

Customer Service

Office Communication

Education

High School Diploma

GED

Tools

Computer Skills

Email

Texting

Job description

Responsibilities

• Provide support to the Resident District Manager
• Perform activities such as photocopying, compiling records, filing, tabulating, posting information, and scheduling appointments
• Write types or enters information into computer to prepare correspondence
• Prepare issues and send out receipts, bills, policies, invoices, statements, and checks
• Maintain records, prepare forms, verify information, and resolve routine problems
• Conduct research when necessary
• Operate various office machines
• Open and route incoming mail, answer correspondence and prepare outgoing mail
• Answer telephone, convey messages and run errands
• May receive, count, and deposit cash, as needed
• May include human resources functions for the unit and the district
• Comply with all company safety and risk management policies and procedures
• Report all accidents and injuries promptly
• Participate in regular safety meetings, safety training, and hazard assessments
• Attend training programs as designated
• Serve as a lead unit clerk performing advanced clerical duties by standard procedures
• Multi-task performing various clerical duties as needed
• May perform general accounting and complete financial reports according to policy
• May perform other duties as assigned

Requirements

• High School diploma, GED, or equivalent experience
• 1-2 years related experience
• Must have basic phone and computer skills (email, texting, etc.)
• Willingness to be open to learning and growing
• Maturity of judgment and behavior
• Maintains high standards for work areas and appearance
• Maintains a positive attitude
• Ability to work a flexible schedule is helpful
• Must comply with any dress code requirements
• Must be able to work nights, weekends, and some holidays
• Attends work and shows up for a scheduled shift on time with satisfactory regularity
• Presents self in a highly professional manner to others and understands that honesty and ethics are essential
• Ability to maintain a positive attitude
• Ability to communicate with co-workers and other departments with professionalism and respect
• Maintains a professional relationship with all coworkers, vendor representatives, supervisors, managers, customers, and client representatives.

Core Competencies

Demonstrates strong clerical and administrative skills, including record maintenance, correspondence preparation, and basic accounting functions. Exhibits professionalism, effective communication, and a commitment to safety and compliance in a dynamic office environment.

Highest-signal resume keywords

• Clerical Support
• Record Maintenance
• Basic Accounting
• Professional Communication
• Safety Compliance

ATS Optimization Keywords

Hard Skills

• Record Keeping
• Data Entry
• Basic Accounting
• Office Machine Operation
• Correspondence Preparation

Soft Skills

• Positive Attitude
• Professionalism
• Maturity of Judgment
• Flexibility
• Interpersonal Communication

Certifications & Qualifications

• High School Diploma
• GED

Industry Keywords

• Clerical Duties
• Human Resources Functions
• Safety Management
• Risk Management
• Customer Service

Tools & Technologies

• Computer Skills
• Email
• Texting