Human Resources Assistant – Part Time

Jobtailor; Pico Rivera (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Jobtailor is seeking an Administrative Assistant to support HR operations, assist the Director of Human Resources, and manage confidential employee files. You will proofread documents and create reports to aid business decisions, while maintaining accuracy in employee records.

The ideal candidate has 1–2 years of administrative experience, strong organizational skills, and proficiency in Microsoft Office; familiarity with HRIS is preferred.

Qualifications

• 1-2 years administrative experience preferred.
• Familiarity with Human Resource Information Systems (HRIS) preferred.
• Excellent organizational skills and attention to detail.
• Ability to prioritize and multitask in a fast paced environment.
• Extensive knowledge of office management systems and procedures.
• Ability to operate general office equipment.
• Proficient in Microsoft Office Suite
• Ability to demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
• Interpersonal communication- excellent written and verbal communication skills, ability to communicate effectively, professionally, with tact and diplomacy
• Ability to take and follow directions, manage ongoing tasks, and follow through on assignments

Responsibilities

• Perform administrative duties related to the operations of the Human Resource office.
• Provide administrative support to Director of Human Resource.
• Proofread and type documents and correspondence produced by department.
• Maintain employee human resources files, records, and information.
• Complete filing of employee documentation in employee files.
• Create and maintain accurate current employee confidential information in employee files.
• Develop and maintain reports that assist in making appropriate business decisions.
• Prepare human resource reports such as training activity report, exit interview data, time and attendance reports etc.
• Handle requests and coordinate escalation of issues.
• Perform ad hoc projects as necessary.
• Perform other related duties as assigned.
• Arrive on time and ready to work

Skills

Administrative Experience

HRIS

Microsoft Office Suite Proficiency

Organizational Skills

Interpersonal Communication

Tools

HRIS

Microsoft Office Suite

Job description

• Perform administrative duties related to the operations of the Human Resource office.


• Provide administrative support to Director of Human Resource.


• Proofread and type documents and correspondence produced by department.


• Maintain employee human resources files, records, and information.


• Complete filing of employee documentation in employee files.


• Create and maintain accurate current employee confidential information in employee files.


• Develop and maintain reports that assist in making appropriate business decisions.


• Prepare human resource reports such as training activity report, exit interview data, time and attendance reports etc.


• Handle requests and coordinate escalation of issues.


• Perform ad hoc projects as necessary.


• Perform other related duties as assigned.


• Arrive on time and ready to work

Requirements

• 1-2 years administrative experience preferred


• Familiarity with Human Resource Information Systems (HRIS) preferred


• Excellent organizational skills and attention to detail


• Ability to prioritize and multitask in a fast paced environment


• Extensive knowledge of office management systems and procedures.


• Ability to operate general office equipment.


• Proficient in Microsoft Office Suite


• Ability to demonstrate a high degree of trustworthiness in handling confidential and sensitive information.


• Interpersonal communication- excellent written and verbal communication skills, ability to communicate effectively, professionally, with tact and diplomacy


• Ability to take and follow directions, manage ongoing tasks, and follow through on assignments


• Ability to work well with others, as part of a team, and independently


• Dependable/ Reliable


• Open to sitting at a desk for prolonged periods and working on a computer.


• Must be able to lift up to 15 pounds at times.


• Maintain and promote workplace safety .

Core Competencies

Demonstrates strong organizational skills and attention to detail while managing confidential employee information and supporting human resource operations. Proficient in Microsoft Office Suite and familiar with Human Resource Information Systems (HRIS) to assist in report generation and administrative tasks.

Highest-signal resume keywords

• Administrative Experience


• Human Resource Information Systems (HRIS)


• Microsoft Office Suite Proficiency


• Organizational Skills


• Interpersonal Communication

ATS Optimization Keywords

Hard Skills

• Administrative Duties


• Document Proofreading


• Employee File Management


• Report Preparation


• Office Management Systems


• General Office Equipment Operation

Soft Skills

• Attention to Detail


• Ability to Multitask


• Dependability


• Team Collaboration


• Effective Communication

Industry Keywords

• Human Resources


• Workplace Safety


• Confidential Information Handling