Administrative Assistant

Jobtailor; Missouri; On-site; USD 32,000 - 42,000; Full time

Job summary

Jobtailor is seeking an administrative assistant to support the Resident District Manager and multiple unit departments. The role requires basic data entry, filing, scheduling, and correspondence preparation, with an emphasis on professionalism and safety compliance.

You will handle phone and email communications, assist with HR-related tasks where needed, and support cash handling and mail processing as part of daily operations. A positive attitude and reliable schedule are essential.

Qualifications

• High School Diploma or GED required.
• 1–2 years related experience.
• Basic phone and computer skills (email, texting, etc.).
• Willingness to learn and grow; mature judgment and professional appearance.
• Ability to work flexible schedule; punctuality with shifts.
• Dress code compliance; professional conduct and communication.
• Ability to work nights, weekends and some holidays.

Responsibilities

• Provides support to the Resident District Manager.
• Covers various departments throughout the unit.
• Photocopying, compiling records, filing, and scheduling appointments.
• Writes or types information into a computer to prepare correspondence.
• Maintains records, prepares forms, verifies information, and resolves routine problems.
• Conducts research when necessary.
• Opens and routes incoming mail; answers correspondence and prepares outgoing mail.
• Answers telephone, conveys messages and runs errands.
• May receive, count, and deposit cash as needed.
• May include human resources functions for the unit, district, and region.
• Complies with all safety and risk management policies and procedures.
• Participates in regular safety meetings, safety training, and hazard assessments.

Skills

Administrative Support

Record Maintenance

Office Machine Operation

Professional Communication

Human Resources Functions

Education

High School Diploma

GED

Tools

Office Machines

Computer Skills

Email

Texting

Job description

• Provides support to the Resident District Manager
• Covers various departments throughout the unit
• Performs activities such as photocopying, compiling records, filing, and scheduling appointments.
• Writes types or enters information into computer to prepare correspondence
• Maintains records, prepares forms, verifies information, and resolves routine problems.
• Conducts research when necessary.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Answers telephone, conveys messages and runs errands.
• May receive, count, and deposit cash, as needed.
• May include human resources functions for the unit, district, and region.
• Complies with all company safety and risk management policies and procedures.
• Participates in regular safety meetings, safety training, and hazard assessments.

Requirements

• High School diploma, GED, or equivalent experience.
• 1-2 years related experience.
• Must have basic phone and computer skills (email, texting, etc.).
• Willingness to be open to learning and growing.
• Maturity of judgment and behavior.
• Maintains high standards for work areas and appearance.
• Maintains a positive attitude.
• The ability to work a flexible schedule is helpful.
• Must comply with any dress code requirements.
• Must be able to work nights, weekends, and some holidays.
• Attends work and shows up for a scheduled shift on time with satisfactory regularity.
• Presents self in a highly professional manner to others and understands that honesty and ethics are essential.
• Ability to maintain a positive attitude.
• Ability to communicate with co-workers and other departments with professionalism and respect.
• Maintains a professional relationship with all coworkers, vendor representatives, supervisors, managers, customers, and client representatives.

Core Competencies

Demonstrates strong organizational and communication skills while providing administrative support, maintaining records, and ensuring compliance with safety and risk management policies. Capable of operating office machines and managing correspondence with professionalism.

Highest-signal resume keywords

• Administrative Support
• Record Maintenance
• Office Machine Operation
• Professional Communication
• Human Resources Functions

ATS Optimization Keywords

Hard Skills

• Record Keeping
• Data Entry
• Correspondence Preparation
• Scheduling
• Cash Handling

Soft Skills

• Positive Attitude
• Maturity of Judgment
• Professionalism
• Flexibility
• Team Collaboration

Certifications & Qualifications

• High School Diploma
• GED

Industry Keywords

• Safety Compliance
• Risk Management
• Human Resources
• Customer Service

Tools & Technologies

• Office Machines
• Computer Skills
• Email
• Texting