Administrative Assistant III

Jobtailor; Minnesota; On-site; USD 42,000 - 62,000; Full time

Job summary

Jobtailor in Minnesota is seeking an experienced administrative professional to handle a wide range of secretarial duties, prepare reports, manage timekeeping, and coordinate meetings and travel.

The role emphasizes document preparation, budget tracking, confidentiality, and effective use of office software; you will train others and help improve procedures.

Qualifications

• Requires a high school diploma or equivalent.
• Five years of administrative support experience.
• Additional secretarial or administrative coursework preferred.
• Requires a broad knowledge of department operations and policies.
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Responsibilities

• Performs a wide variety of administrative functions and secretarial services.
• Composes, designs, edits and prepares correspondence, documents and reports for the department.
• Identifies computer applications to perform duties effectively.
• Processes department timekeeping and employee changes.
• Greets and directs visitors.
• Maintains confidential files and reports.
• Receives, sorts, and prioritizes incoming mail.
• Orders and maintains inventory of office supplies.
• Coordinates and initiates meetings and travel arrangements.
• Maintains and updates corporate documents and departmental files.
• Conduits special projects requiring research and report development.

Skills

Administrative support

Document preparation

Budget tracking

Office procedures

Training provision

Education

High school diploma or equivalent

Secretarial/administrative coursework preferred

Tools

Word processing applications

Spreadsheet applications

Presentation software

Graphic applications

Database applications

Job description

• Performs a wide variety of administrative functions and secretarial services
• Composes, designs, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts
• Identifies computer applications to perform required duties in the most effective manner
• Processes department timekeeping and employees changes
• Greets and directs visitors
• Responds to telephone callers by answering routine questions
• Maintains confidential files, personnel files and reports
• Receives, sorts, redirects and prioritizes incoming mail
• Directs important matters to appropriate department personnel
• Orders and maintains inventory of office supplies
• Provides training to others in area of expertise
• Designs and administers office procedures
• Evaluates and revises procedures as necessary to improve office efficiency
• Assists with preparation and tracking of departmental budgets
• Maintains & prepares payment processing for outside contractors and vendors
• Coordinates and initiates meetings and travel arrangements for the department
• Arranges schedules for management staff
• Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files
• Conducts special projects requiring research and report development

Requirements

• Requires high school diploma or equivalent
• Five years experience in administrative support services
• Additional secretarial or administrative coursework preferred
• Requires a broad knowledge of department operations and policies
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications

Core Competencies

Demonstrates expertise in administrative support, including document preparation, office procedures, and budget tracking. Proficient in various computer applications to enhance office efficiency and maintain confidentiality.

Highest-signal resume keywords

• Administrative Support Experience
• Document Preparation
• Office Procedures Design
• Budget Tracking
• Computer Applications Proficiency

ATS Optimization Keywords

Hard Skills

• Document Preparation
• Spreadsheet Management
• Report Development
• Timekeeping Processing
• Inventory Management
• Budget Tracking
• Confidential File Maintenance
• Office Procedure Evaluation
• Training Provision
• Meeting Coordination

Soft Skills

• Communication
• Organizational Skills
• Interpersonal Skills
• Problem-Solving
• Attention to Detail

Industry Keywords

• Administrative Functions
• Secretarial Services
• Department Operations
• Personnel Files
• Confidentiality

Tools & Technologies

• Word Processing Applications
• Spreadsheet Applications
• Presentation Software
• Graphic Applications
• Database Applications