Project Administrative Assistant

Jobtailor; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Jobtailor in Houston, TX seeks an experienced Administrative Specialist to support complex operations with minimal supervision. You will research information requests, prepare trends and reports, and assist with budgeting and planning.

The role requires a professional diploma or equivalent experience, excellent English communication, and strong MS Office skills. Candidates should manage multiple tasks and maintain confidentiality while collaborating with teams across the organization.

Qualifications

• Professional diploma required with at least 3 years of relevant experience or 5 years of practical admin experience.
• Fluent in English with strong verbal and written communication skills.
• Solid understanding of policies and procedures applicable to administrative work.
• Ability to evaluate and resolve problems independently.
• Excellent interpersonal skills for cross-departmental interaction.

Responsibilities

• Perform complex administrative support under minimal supervision.
• Research a wide variety of information requests independently.
• Prepare and analyze trends and reports from multiple sources.
• Assist in department budget, business planning, and related functions.
• Maintain regular contact with customers, partners, suppliers, or employees.
• Coordinate logistics and travel arrangements and resolve related issues.
• Apply thorough understanding of organization, programs, and procedures.
• Complete assignments using standard processes, adapting as needed.
• Answer inquiries and respond to internal and external correspondence.
• Collaborate with others to resolve problems and mentor junior staff.
• Perform clerical duties including data entry, proofreading, and editing documents.
• Take accurate messages and ensure timely delivery.

Skills

Data Entry

Proofreading

Editing Documents

Report Preparation

Budget Formulation

Trend Analysis

Logistics Coordination

Administrative Support

Research Skills

Confidential Information Management

Education

Professional Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Department-Specific Software

Job description

• Works under minimal supervision performing complex administrative support duties requiring some judgment and initiative to determine the approach of action to take in non routine situations
• Researches a wide variety of information requests independently
• Prepares and analyzes trends and reports, drawing data from a variety of sources within and outside the department
• Assists in the formulation of the department budget, business planning, and related planning functions
• Has regular contact with customers, partners, suppliers or employees outside the immediate work area
• May process logistics/ travel arrangements and solve related issues, providing assistance and guidance to employees
• Applying thorough level of understanding of the organization, programs, and procedures related to the work of the department and/or team
• Most assignments are completed using standard processes and procedures, but may adapt techniques or processes to complete assignment
• Answers inquiries and responds to correspondence from inside and outside the company
• Works with others to resolve problems and serves as a resource to less experienced staff
• Performs clerical and administrative duties including data entry, proofreading and editing documents
• Takes accurate phone and verbal messages and ensures messages are delivered in a timely manner.

Requirements

• Professional diploma in the discipline with a minimum 3 years of experience or 5 years of practical administrative experience
• Solid understanding of policies and procedures that apply to assignments
• Ability to evaluate and resolve problems independently
• Strong interpersonal skills for inter-departmental and customer interaction
• Fluent in English; strong verbal and written communication skills
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Ability to use advanced department-specific software packages
• Must have the ability to handle many diverse tasks simultaneously and be able to work effectively with interruptions
• Demonstrated ability to handle confidential or sensitive information or issues.

Core Competencies

Demonstrates advanced proficiency in Microsoft Office and department-specific software, with strong capabilities in data analysis, report preparation, and budget formulation. Exhibits excellent interpersonal and communication skills, effectively managing diverse tasks and sensitive information.

Highest-signal resume keywords

• Advanced Proficiency In Microsoft Office
• Data Analysis And Reporting
• Budget Formulation And Business Planning
• Strong Verbal And Written Communication Skills
• Problem Evaluation And Resolution

ATS Optimization Keywords

Hard Skills

• Data Entry
• Proofreading
• Editing Documents
• Report Preparation
• Budget Formulation
• Trend Analysis
• Logistics Coordination
• Administrative Support
• Research Skills
• Confidential Information Management

Soft Skills

• Interpersonal Skills
• Initiative
• Judgment
• Customer Interaction
• Team Collaboration

Certifications & Qualifications

• Professional Diploma

Industry Keywords

• Administrative Support
• Policies And Procedures
• Business Planning
• Clerical Duties
• Customer Service

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Department-Specific Software