Administrative Assistant II

Jobtailor; Richardson (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

Jobtailor in Richardson, TX seeks an organized administrative assistant to support clerical tasks, billing activities, and accounts receivable management. You will handle calls, mail, file maintenance, and cash reconciliation using standardized processes.

The role requires a high school diploma with 2+ years of clerical or accounting experience, strong MS Word/Excel/Outlook skills, and the ability to work under pressure while maintaining confidentiality and delivering excellent customer service.

Qualifications

• High school diploma or equivalent with 2+ years' experience in general clerical or accounting clerk
• Knowledge of generally accepted administrative practices and procedures
• Ability to learn and follow company process and procedures
• Ability to maintain confidentiality of human resource and other sensitive data
• Ability to work well under pressure and meet deadlines consistently
• Capable of dealing with stressful situations and unhappy customers
• Excellent customer-service, verbal and written communication, and interpersonal skills
• Experience or training the use of computers and related systems in an administrative office environment
• Working knowledge of Microsoft Word, Excel and Outlook software applications

Responsibilities

• Provides general administrative and clerical support following standardized processes and procedures
• Answers telephone and assists calls or routes calls to appropriate person
• Sorts and opens mails, orders office supplies, and maintains files
• Disburses cash from Petty Cash Fund, collects receipts and reconciles cash expenditures
• Processes extended warranty claims and completes Returned Goods Authorization forms
• Reviews timesheets for completeness and correctness
• Responsible for timely completion of billing activities and accounts receivable activities
• Generates various systems reports and performs similar duties as needed

Skills

General Administrative Support

Accounts Receivable Management

Customer Service Skills

Microsoft Word, Excel, and Outlook

Clerical Experience

Education

High school diploma or equivalent with 2+ years' experience in general clerical or accounting clerk

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

• Provides general administrative and clerical support following standardized processes and procedures


• Answers telephone and assists calls or routes calls to appropriate person


• Sorts and opens mails, orders office supplies, and maintains files


• Disburses cash from Petty Cash Fund, collects receipts and reconciles cash expenditures


• Processes extended warranty claims and completes Returned Goods Authorization forms


• Reviews timesheets for completeness and correctness


• Responsible for timely completion of billing activities and accounts receivable activities


• Generates various systems reports and performs similar duties as needed

Requirements

• High school diploma or equivalent with 2+ years' experience in general clerical or accounting clerk


• Knowledge of generally accepted administrative practices and procedures


• Ability to learn and follow company process and procedures


• Ability to maintain confidentiality of human resource and other sensitive data


• Ability to work well under pressure and meet deadlines consistently


• Capable of dealing with stressful situations and unhappy customers


• Excellent customer-service, verbal and written communication, and interpersonal skills


• Experience or training the use of computers and related systems in an administrative office environment


• Working knowledge of Microsoft Word, Excel and Outlook software applications

Core Competencies

Demonstrates proficiency in general administrative support, including clerical tasks, billing activities, and accounts receivable management. Capable of maintaining confidentiality and providing excellent customer service in a fast-paced environment.

Highest-signal resume keywords

• General Administrative Support


• Accounts Receivable Management


• Customer Service Skills


• Microsoft Word, Excel, and Outlook


• Clerical Experience

ATS Optimization Keywords

Hard Skills

• Clerical Support


• Billing Activities


• Accounts Receivable


• Cash Reconciliation


• Extended Warranty Claims Processing

Soft Skills

• Verbal Communication


• Written Communication


• Interpersonal Skills


• Ability to Work Under Pressure


• Confidentiality Maintenance

Industry Keywords

• Administrative Practices


• Standardized Processes


• Customer Interaction


• Office Environment


• Human Resource Data

Tools & Technologies

• Microsoft Word


• Microsoft Excel


• Microsoft Outlook