Administrative Assistant

Jobtailor; Raleigh (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

Jobtailor is seeking an organized administrative professional to support multiple business units. The role emphasizes data entry, calendar management, document preparation, and effective communication with internal teams and external partners.

The ideal candidate will have a high school diploma and 2+ years of admin experience, strong MS Office skills, and the ability to multitask in a fast-paced office environment.

Qualifications

• High school diploma required with 2+ years of administrative support experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, OneNote).
• Proficiency with virtual platforms (Microsoft Teams and WebEx).
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize, and work independently.
• Sensitivity with confidential information and professional demeanor.

Responsibilities

• Welcome visitors, accept deliveries, provide information to callers, route callers, and distribute mail
• Maintain calendars and scheduling for business units and teams
• Prepare and maintain documents, reports, files, presentations, graphs, and mailing lists using Microsoft Office
• Coordinate staff travel and lodging; respond to inquiries from customers, suppliers, vendors, and the public
• Provide backup support for other administrative assistants and assist with accounting processes and reporting

Skills

Data Entry

Calendar Management

Microsoft Office

Customer Service

Event Coordination

Education

High School Diploma

Equivalent combination of education and experience

Tools

Microsoft Teams

WebEx

USPS

FedEx

Job description

• Welcome visitors, accept deliveries, provide information to callers, route callers, and distribute mail
• Maintain calendars and scheduling for business units and teams
• Create, update, and maintain documents, reports, files, presentations, graphs, spreadsheets, and mailing lists using Microsoft Office
• Perform data entry into applicable platforms
• Coordinate staff travel and lodging
• Respond to customer, supplier, vendor, and public inquiries
• Troubleshoot office equipment issues and support staff
• Transcribe meeting minutes
• Provide backup support for other administrative assistants
• Assist with accounting processes, credit card reconciliations, deposits, check requests, invoices, data collection, preparation, and reporting
• Prepare and disseminate surveys and compile information
• Recommend and coordinate office product and service vendors
• Assist with facility management coordination
• Provide USPS and FedEx shipping support
• Coordinate logistics for corporate events, workshops, and social activities
• Assist with event marketing and process registrations
• Negotiate, secure, and coordinate event venues and catering
• Prepare and distribute event and workshop materials
• Ship materials for off-site trainings, events, and conferences
• Greet guests, direct attendees, prepare catering, and communicate with event participants
• Attend offsite events or workshops as needed

Requirements

• High school diploma with 2+ years of administrative support experience required
• Equivalent combination of education and relevant work experience may be considered
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and OneNote
• Proficiency with virtual platforms, including Microsoft Teams and WebEx
• Excellent organizational skills
• Strong attention to detail
• Initiative regarding assigned responsibilities
• Ability to work independently with minimal direction
• Positive attitude
• Ability to multitask and prioritize many activities
• Sensitivity when dealing with confidential information
• Ability to work indoors in a normal office environment
• Ability to remain stationary for long periods
• Ability to operate computers, printers, and other office equipment
• Ability to occasionally move around the office to access files, supplies, and machinery
• Ability to exchange accurate information and communicate appropriately
• Ability to occasionally lift or move boxes or objects weighing up to 25 lbs.

Core Competencies

Demonstrates proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and OneNote, while effectively managing administrative tasks such as scheduling, data entry, and event coordination. Exhibits strong organizational skills and attention to detail, ensuring efficient support for business units and teams.

Highest-signal resume keywords

• Microsoft Office Proficiency
• Event Coordination
• Data Entry
• Organizational Skills
• Customer Service

ATS Optimization Keywords

Hard Skills

• Data Entry
• Document Preparation
• Spreadsheet Management
• Calendar Management
• Accounting Processes

Soft Skills

• Attention to Detail
• Positive Attitude
• Initiative
• Multitasking
• Communication

Industry Keywords

• Administrative Support
• Facility Management
• Event Marketing
• Logistics Coordination
• Confidential Information Handling

Tools & Technologies

• Microsoft Teams
• WebEx
• USPS
• FedEx