Administrative Services Manager

Jobtailor; Dallas (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

Jobtailor in Dallas, TX is seeking an experienced Administrative Supervisor to lead multiple administrative teams. You will oversee workflows, schedule meetings, and ensure accurate document handling and confidentiality while maintaining high service standards.

The role emphasizes coaching, delegation, and cross-location supervision, with strong emphasis on organization and timely completion of tasks. On-site position with opportunities for professional growth.

Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• Ability to read, write, and speak the English language.
• 3–5 years of administrative or office management experience.
• At least 1 year of supervisory or lead experience.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Ability to coach, delegate, and oversee work across multiple locations.
• Excellent organizational and time management skills.
• Ability to maintain confidentiality with sensitive information.
• Professional, customer service–oriented demeanor.
• Ability to follow company policies, procedures, and safety standards.

Responsibilities

• Supervise and coordinate the work of administrative assistants at assigned facilities, ensuring consistent quality, accuracy, and compliance with operational procedures.
• Coach and mentor administrative team members to promote professional growth, collaboration, and accountability.
• Delegate workload effectively and monitor completion of assigned tasks to meet deadlines and operational priorities.
• Schedule meetings, including coordination of conference rooms, equipment, and related logistics.
• Read and route incoming correspondence; locate and attach appropriate files and background materials for leadership review.
• Draft, type, and distribute routine correspondence, reports, and other documents as needed.
• Maintain organized filing systems (electronic and physical) for correspondence, reports, and confidential records.
• Answer and direct incoming calls, take messages, and place outgoing calls as necessary.
• Schedule appointments and maintain calendars for assigned leaders or departments.
• Greet and assist visitors, determining the nature of business and directing them to the appropriate person or department.
• Compile data and prepare summaries or reports as requested.
• Perform other related duties as assigned to support smooth operations.

Skills

Coaching

Delegation

Communication skills

Organizational skills

Time management

Customer service

Confidentiality

Mentoring

Leadership

Education

High School Diploma

Associate Degree or Higher Preferred

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

• Supervise and coordinate the work of administrative assistants at assigned facilities, ensuring consistent quality, accuracy, and compliance with operational procedures.
• Coach and mentor administrative team members to promote professional growth, collaboration, and accountability.
• Delegate workload effectively and monitor completion of assigned tasks to meet deadlines and operational priorities.
• Schedule meetings, including coordination of conference rooms, equipment, and related logistics.
• Read and route incoming correspondence; locate and attach appropriate files and background materials for leadership review.
• Draft, type, and distribute routine correspondence, reports, and other documents as needed.
• Maintain organized filing systems (electronic and physical) for correspondence, reports, and confidential records.
• Answer and direct incoming calls, take messages, and place outgoing calls as necessary.
• Schedule appointments and maintain calendars for assigned leaders or departments.
• Greet and assist visitors, determining the nature of business and directing them to the appropriate person or department.
• Compile data and prepare summaries or reports as requested.
• Perform other related duties as assigned to support smooth operations.

Requirements

• High school diploma or equivalent; associate degree or higher preferred
• Ability to read, write, and speak the English language
• 3–5 years of administrative or office management experience
• At least 1 year of supervisory or lead experience
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong verbal and written communication skills
• Ability to coach, delegate, and oversee work across multiple locations
• Excellent organizational and time management skills
• Ability to maintain confidentiality with sensitive information
• Professional, customer service–oriented demeanor
• Ability to follow company policies, procedures, and safety standards

Core Competencies

Demonstrates strong organizational and time management skills while effectively supervising and mentoring administrative staff. Proficient in Microsoft Office Suite and capable of maintaining confidentiality and compliance with operational procedures.

Highest-signal resume keywords

• Administrative Management Experience
• Supervisory Experience
• Microsoft Office Suite Proficiency
• Strong Verbal And Written Communication Skills
• Organizational Skills

ATS Optimization Keywords

Hard Skills

• Administrative Management
• Document Drafting
• Data Compilation
• Filing System Maintenance
• Task Delegation
• Meeting Coordination
• Report Preparation
• Calendar Management
• Customer Service
• Confidentiality Maintenance

Soft Skills

• Coaching
• Mentoring
• Collaboration
• Accountability
• Professional Demeanor

Certifications & Qualifications

• High School Diploma
• Associate Degree Or Higher Preferred

Industry Keywords

• Operational Procedures
• Office Management
• Administrative Support
• Compliance
• Customer Service Orientation