Administrative Assistant

Service Corporation International; Huntsville (AL); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Valhalla Funeral Home and Valhalla Memory Gardens in Huntsville, AL is seeking an Administrative Assistant to support daily office operations. This role handles meeting coordination, invoicing, document management, and customer inquiries with professionalism and discretion.

You will process accounts payable, maintain records, assist with HR processes including background checks, and help with general admin tasks while delivering compassionate service to families.

Qualifications

• High school diploma or equivalent.
• 3 years of experience in a customer-focused and fast-paced professional environment.
• Typing 40–60 wpm with strong computer and internet skills.
• Knowledge of office equipment such as calculators, copiers, printers, fax machines.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Compassion and integrity; ability to work with minimal supervision.

Responsibilities

• Schedules meetings and makes travel arrangements.
• Plans events and completes management expense reports.
• Responds to inquiries in writing or verbally.
• Enters contract details into information systems and maintains documents.
• Codes and scans invoices; processes accounts payable.
• Maintains customer information and schedules daily activities.
• Administers HR processes including new hire paperwork and background checks.
• Ensures compliance with policies and SOX; trains others on procedures.

Skills

Typing 40-60 wpm

Advanced computer skills

Office equipment knowledge

Confidentiality & discretion

Communication skills

Education

High school diploma or equivalent

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings

• Makes travel arrangements

• Plans events

• Completes management expense reports

• Responds to inquiries in writing and or verbally

• Pulls monthly reports

• Enters contract details into information system and maintains other related documents

• Orders and checks memorial to ensure accuracy

• Processes annual funeral home and cemetery license renewals

• Codes and scans invoices

• Processes accounts payable and other accounting support transactions

• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members

• Schedules call-in appointments for Sales

• Files and maintains customer information

• Maintains office and facility supplies as well as fax machines, copiers and network printers

• Prepares daily schedules

• Administers HR processes including new hire paperwork, background checks and bonus processing

• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit

• Trains others on policies, procedures and new company initiatives

• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills

• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console

• Ability to handle confidential and sensitive information with discretion

• Effective communication skills, both orally and in writing

• High level of compassion and integrity

• Ability to follow instructions and work with minimal supervision

Postal Code: 35811

Category (Portal Searching): Administration and Clerical

Job Location: US-AL - Huntsville

Job Profile ID: F00200

Time Type: Full time

Location Name: Valhalla Funeral Home and Valhalla Memory Gardens