Administrative Assistant

Service Corporation International; Portland (ME); On-site; USD 26,000 - 32,000; Full time

Job summary

Advantage Funeral and Cremation Services of Portland is seeking an Administrative Specialist to provide essential support at our Portland, ME location. You will schedule meetings, arrange travel, and plan events while handling invoices, contracts, and reports.

Strong communication and discretion are essential in this caring, fast-paced environment. Minimum requirements include a high school diploma and 3 years of customer-focused experience.

Qualifications

• High school diploma or equivalent required.
• 3 years of customer-focused, fast-paced professional experience.
• Strong communication, discretion, and integrity expected.

Responsibilities

• Schedules meetings and travel arrangements.
• Plans events and prepares expense reports.
• Responds to inquiries in writing or verbally.
• Enters contract details and maintains related documents.
• Processes accounts payable and other accounting support transactions.
• Administers HR processes including new hire paperwork and background checks.

Skills

Typing 40–60 wpm

Advanced computer skills

Office equipment knowledge

Effective written and oral comms

Discretion with confidential info

Compassion and integrity

Education

High school diploma or equivalent

Tools

Office equipment (copiers, printers, fax, calculator)

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Compensation

$21.00 Hourly

Postal Code: 04103

Category (Portal Searching): Administration and Clerical

Job Location: US-ME - Portland

Job Profile ID: F00200

Time Type: Full time

Location Name: Advantage Funeral and Cremation Services of Portland