Administrative Assistant (part-time)

Service Corporation International; El Paso (TX); On-site; USD 18,000 - 28,000; Part time

Job summary

Service Corporation International seeks an Administrative Assistant to support a funeral home, cemetery, or related facilities in Texas. You will draft memos, schedule meetings, prepare invoices and expenses, and maintain contracts and records.

The role requires 3 years in a fast-paced setting, strong computer skills, discretion, and excellent written and verbal communication. This position is part-time and on-site at Hillcrest Funeral Home - West in El Paso, TX.

Qualifications

• 3 years of experience in a customer-focused and fast-paced professional environment.
• Advanced computer, internet and word processing skills (typing 40–60 wpm).
• Working knowledge of office equipment including calculators, copiers, printers, fax machines and a telephone console.
• Ability to handle confidential information with discretion and professionalism.
• Effective oral and written communication skills.

Responsibilities

• Schedules meetings, makes travel arrangements and plans events.
• Completes management expense reports and processes accounts payable.
• Responds to inquiries in writing and verbally; handles caller questions.
• Enters contract details into information system and maintains related documents.
• Books daily schedules and prepares reports; maintains office supplies.
• Administers HR processes including new hire paperwork and background checks.
• Ensures SOX compliance and audit readiness; trains others on policies.

Skills

Typing 40-60 wpm

MS Office

Office equipment

Confidential data handling

Effective communication

Discretion

Team collaboration

Education

High school diploma or equivalent

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings

• Makes travel arrangements

• Plans events

• Completes management expense reports

• Responds to inquiries in writing and or verbally

• Pulls monthly reports

• Enters contract details into information system and maintains other related documents

• Orders and checks memorial to ensure accuracy

• Processes annual funeral home and cemetery license renewals

• Codes and scans invoices

• Processes accounts payable and other accounting support transactions

• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members

• Schedules call-in appointments for Sales

• Files and maintains customer information

• Maintains office and facility supplies as well as fax machines, copiers and network printers

• Prepares daily schedules

• Administers HR processes including new hire paperwork, background checks and bonus processing

• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit

• Trains others on policies, procedures and new company initiatives

• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills

• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console

• Ability to handle confidential and sensitive information with discretion

• Effective communication skills, both orally and in writing

• High level of compassion and integrity

• Ability to follow instructions and work with minimal supervision

Postal Code: 79932

Category (Portal Searching): Administration and Clerical

Job Location: US-TX - El Paso

Job Profile ID: F00200

Time Type: Part time

Location Name: Hillcrest Funeral Home - West