Administrative Assistant

Service Corporation International; Richmond (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

Service Corporation International is seeking an administrative associate to support a funeral home, cemetery or related facilities in Richmond. You will schedule meetings, prepare memos, process invoices and expenses, and maintain records with discretion and compassion.

The role requires a high school diploma and at least 3 years of customer-facing, professional experience in a fast-paced environment. Experience with HR processes and SOX is beneficial.

Qualifications

• Minimum of 3 years in a customer-focused, fast-paced professional environment.
• High school diploma or equivalent required.
• Advanced computer, typing (40–60 wpm), and strong written/oral communication skills.

Responsibilities

• Schedules meetings and travel, plans events, drafts memos.
• Processes invoices, expenses, and accounts payable supporting.
• Responds to inquiries in writing or verbally; maintains confidential information.
• Trains others on policies and ensures SOX compliance where applicable.
• Maintains HR paperwork including new hires and related processes.

Skills

Advanced computer skills

Typing 40–60 wpm

Effective communication

Discretion

Customer service

Education

High school diploma or equivalent

Tools

Office equipment

Job description

Our associates celebrate lives. We celebrate our associates.Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.JOB RESPONSIBILITIESSchedules meetingsMakes travel arrangementsPlans eventsCompletes management expense reportsResponds to inquiries in writing and or verballyPulls monthly reportsEnters contract details into information system and maintains other related documentsOrders and checks memorial to ensure accuracyProcesses annual funeral home and cemetery license renewalsCodes and scans invoicesProcesses accounts payable and other accounting support transactionsReceives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team membersSchedules call-in appointments for SalesFiles and maintains customer informationMaintains office and facility supplies as well as fax machines, copiers and network printersPrepares daily schedulesAdministers HR processes including new hire paperwork, background checks and bonus processingMaintains processes to ensure compliance with policies and procedures including SOX administration and auditTrains others on policies, procedures and new company initiativesMaintains a friendly attitude offering assistance and guidance to all persons entering the locationMINIMUM REQUIREMENTSEducationHigh school diploma or equivalentExperience3 years of experience working in a customer-focused and fast-paced professional environmentKnowledge, Skills and AbilitiesMust have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skillsWorking knowledge of office equipment including calculators, copiers, printers, fax machines, telephone consoleAbility to handle confidential and sensitive information with discretionEffective communication skills, both orally and in writingHigh level of compassion and integrityAbility to follow instructions and work with minimal supervisionPostal Code: 23238Category (Portal Searching): Administration and ClericalJob Location: US-VA - Richmond