Administrative Assistant Accounting Firm

DAWSON & VIRK ADVISORS LLC; Hicksville (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

A boutique accounting firm in Long Island is seeking a reliable Administrative Assistant to work in a fast-paced office environment. Key responsibilities include data entry for accounting, office administration tasks, and interacting with customers and vendors. Required qualifications include a high school diploma and proficiency in Microsoft Office, particularly Excel. The role demands strong attention to detail and excellent organizational skills. Opportunities for increased hours exist during tax season.

Qualifications

• High school diploma required; Associate degree in accounting, finance, or office administration preferred.
• Proficiency in Microsoft Office Suite, especially Excel, and familiarity with accounting software.
• Strong attention to detail, organizational skills, and ability to maintain confidentiality.

Responsibilities

• Data entry for accounts payable and receivable, preparing invoices, and maintaining general ledger records.
• Answering phones, managing emails, and scheduling appointments.
• Serving as the front-counter contact and managing vendor relationships.

Skills

Attention to detail

Organizational skills

Confidentiality

Education

High school diploma

Associate degree in accounting, finance, or office administration

Tools

Microsoft Office Suite

QuickBooks

Job description

Boutique Accounting Firm in Long Island is looking for a reliable Administrative Assistant that can work well in a fast-paced, office-based setting. We have regular business hours 9AM - 5PM, with potential for increased hours during tax season or month-end.

Key Responsibilities and Duties

• Accounting Support: Data entry for accounts payable and receivable, preparing invoices, assisting with bank reconciliations, and maintaining general ledger records.
• Office Administration: Answering phones, managing emails, scheduling appointments, scanning/filing documents, and maintaining office supplies.
• Customer/Vendor Interaction: Serving as the front-counter contact, resolving basic inquiries, and managing vendor relationships.
• Reporting & Compliance: Assisting with payroll processing, expense reports, and preparing data for tax forms.

Required Qualifications and Skills

• Education: High school diploma required; Associate degree in accounting, finance, or office administration preferred.
• Software Skills: Proficiency in Microsoft Office Suite, especially Excel, and some experience with accounting software (e.g., QuickBooks).
• Technical Skills: Ability to operate standard office equipment.
• Attributes: High attention to detail, strong organizational skills, and ability to maintain confidentiality.