Administrative Assistant

Michael Page; Greenwich (CT); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Overtime eligibility

Comprehensive benefits

401k with generous match

Career progression opportunities

Job summary

Michael Page is seeking an Executive Assistant to support senior leaders on a fast-paced trading floor at a Greenwich, CT based global investment firm.

You will manage calendars, travel, correspondence, and prepare documents and presentations while coordinating cross-departmental projects. This role offers a competitive salary and extensive benefits in a dynamic, growth-oriented environment.

Qualifications

• 6+ years of executive support experience, ideally in a trading floor environment.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with office software, including AI implementation and Excel usage.
• Attention to detail and the ability to meet deadlines.

Responsibilities

• Manage calendars, appointments, and schedules for team members.
• Coordinate domestic and international travel arrangements and prepare detailed itineraries.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Prepare and edit documents, presentations, and reports as needed.
• Maintain and organize records, files, and office supplies.
• Assist with meeting preparation, including agendas and minutes.
• Support team projects by ensuring timely completion of administrative tasks.
• Act as a liaison between departments and external contacts.
• Act as a gatekeeper to executive leaders.

Skills

Executive support

Organizational skills

Communication skills

Excel

AI familiarity

Tools

Excel

AI implementation

Job description

Executive Assistant

Join an incredibly dynamic, trading floor environment supporting senior leaders. Join a global investment firm with fantastic career progression opportunity.

This is a top ranked investment firm headquartered in Greenwich, CT with offices across the country and the world.

Job Description

Manage calendars, appointments, and schedules for team members. Coordinate domestic and international travel arrangements and prepare detailed itineraries. Handle incoming and outgoing correspondence, including emails and phone calls. Prepare and edit documents, presentations, and reports as needed. Maintain and organize records, files, and office supplies. Assist with meeting preparation, including agendas and minutes. Support team projects by ensuring timely completion of administrative tasks. Act as a liaison between departments and external contacts. Act as a true gatekeeper to executive leaders.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

A successful Administrative Assistant should have:

• 6+ years of executive support experience, ideally in a trading floor environment.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with office software, including AI implementation and Excel usage.
• Attention to detail and the ability to meet deadlines.

What's on Offer

• Competitive salary ranging from $100-110K USD.
• Overtime eligibility (offering extensive additional income to total compensation).
• Comprehensive benefits package including health, dental, vision, and 401k with generous match.
• Opportunity for long-term career growth in a fast paced, dynamic environment.