Investor Relations Administrative Assistant

Michael Page; Greenwich (CT); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k

Paid time off

Job summary

A leading capital markets firm seeks an Administrative Assistant for their Investor Relations team in Greenwich, CT. Responsibilities include scheduling, meeting coordination, and investor communications support. The ideal candidate has over 5 years of experience and strong organizational skills. This full-time position offers competitive pay and a comprehensive benefits package, including health and retirement plans.

Qualifications

• 5+ years of administrative or executive assistant experience preferably in financial services.
• Ability to prioritize and thrive in a fast-paced environment.
• High level of professionalism, discretion, and attention to detail.

Responsibilities

• Provide administrative support to the Investor Relations team.
• Coordinate meetings across multiple time zones.
• Prepare materials and presentations for meetings.
• Assist with tracking investor communications and maintaining contact lists.
• Process expenses and invoices promptly.
• Organize investor events and meetings.

Skills

Organizational skills

Communication skills

Multitasking

Microsoft Office Suite proficiency

Tools

CRM systems

Job description

Investor Relations Administrative Assistant

This range is provided by Michael Page. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $100,000.00/yr

This leading capital markets firm is seeking a highly organized and proactive Administrative Assistant to support the Investor Relations team. This role is fully onsite in the Greenwich, CT office and requires someone who is detail-oriented, professional, and able to thrive in a fast-paced, client-facing environment. The Administrative Assistant will play a key role in ensuring smooth day-to-day operations for the Investor Relations function.

This organization is a leading global credit investment firm that specializes in direct lending, capital solutions, and real estate lending. They’re hybrid in the office Monday-Wednesday, remote Thursday and Friday unless an event requires the team onsite.

Description

• Provide high-level administrative support to the Investor Relations team, including scheduling meetings, maintaining calendars, and coordinating travel arrangements
• Handle heavy meeting coordination across multiple time zones, including investor calls, roadshows, and presentations
• Prepare meeting materials, presentations, and briefing documents for the team
• Assist with tracking investor communications, updating CRM systems, and maintaining investor contact lists
• Process expenses and invoices in a timely manner
• Answer phones, manage correspondence, and act as a point of contact for internal and external stakeholders
• Support in organizing investor events, conferences, and quarterly/annual meetings
• Ensure compliance with confidentiality and regulatory standards in all investor-related activities
• Perform other administrative duties as assigned to support the team's efficiency and effectiveness

Profile

• 5+ years of administrative or executive assistant experience, ideally within financial services, investor relations, or capital markets
• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); CRM system experience is a plus
• High level of professionalism, discretion, and attention to detail
• Comfortable working onsite full-time in Greenwich, CT from 7:30 AM - 5:00 PM

Job Offer

This is an exciting opportunity to join a dynamic and growing capital markets firm, working closely with a high-performing Investor Relations team. The role offers visibility across the organization, interaction with senior leadership and investors, and the chance to contribute meaningfully to the firm's success. The role offers competitive compensation and a comprehensive benefits package, including health, dental, vision, 401k, and paid time off.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Finance

Industries

• Capital Markets