Administrative Assistant

Gravity Staffing, Inc.; Greenwich (CT); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Gravity Staffing, Inc. in Greenwich, CT is seeking an proactive Administrative Assistant with 5-15 years of senior-level support experience in financial or professional services. This role covers calendar management, calls, travel, events and budgeting for multiple executives while supporting the broader department.

The position is hybrid, requiring 3 days per week in the Greenwich office and 2 days remote. Ideal candidates are discreet, highly organized and excel under pressure.

Qualifications

• 5–15 years of administrative support for senior executives in financial or professional services.
• Strong proficiency in Microsoft Office.
• Excellent written and verbal communication and professional demeanor.
• Polished and flexible to adapt to changing priorities in a fast-paced environment.

Responsibilities

• Manage complex calendars and meeting scheduling, incoming phone and email inquiries, booking travel arrangements, facilitating onsite events and visitors, ad hoc projects, and additional administrative tasks
• Manage expense reimbursements, invoicing and department budgeting related items
• Demonstrate utmost discretion in dealing with sensitive firm and personal information
• Coordinate and contribute to department projects and special assignments
• Manage workload with a sense of urgency, proactively anticipating needs across multiple moving pieces

Skills

Microsoft Office

Communication

Discretion

Stakeholder interface

Polished demeanor

Job description

The Greenwich, CT office of a global investment management firm is looking for a proactive and energetic Administrative Assistant, with 5-15 years of relevant administrative support experience (in financial or professional services). You will manage all administrative business details for multiple senior executives including heavy calendar management, calls, travel, events and budgeting as well as providing general support to the broader department. This is a hybrid position with 3 days/week in th eoffice in Greenwich, and 2 days working remotely.

Your Role

• Manage complex calendars and meeting scheduling, incoming phone and email inquiries, booking travel arrangements, facilitating onsite events and visitors, ad hoc projects, and additional administrative tasks


• Manage expense reimbursements, invoicing and department budgeting related items


• Demonstrate utmost discretion in dealing with sensitive firm and personal information


• Coordinate and contribute to department projects and special assignments


• Manage workload with a sense of urgency, continually keeping an eye on multiple moving pieces and proactively anticipating needs

What You'll Bring

• 5-15 years of administrative experience supporting seasoned executives in a professional services or financial services environment


• Strong proficiency in Microsoft Office products


• Positive disposition and attitude at all times, especially under pressure. Must be polished and able to professionally interface with a variety of stakeholders


• Excellent written and verbal communication skills and professionalism


• Passionate, creative and flexible to adapt to changing needs and multiple priorities in a fast paced, high demand environment