Administrative Assistant

Green Key Resources; Greenwich (CT); On-site; USD 110,000 - 140,000; Full time

Job summary

A financial firm in Greenwich, CT is seeking an organized and proactive Administrative Assistant to provide comprehensive support to senior executives. The role includes managing complex calendars, coordinating travel arrangements, and processing expenses. Ideal candidates will have over 5 years of experience in an administrative role within financial services and possess advanced skills in Microsoft Office applications. The position offers a salary between $110,000 to $140,000 plus bonus, with a standard working schedule of Monday to Friday onsite.

Qualifications

• Minimum of 5 years of experience in an administrative role supporting senior executives, preferably in financial services.
• Ability to work in a fast-paced trading floor environment.
• Excellent written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to a team of executives.
• Manage complex calendars and schedule meetings.
• Coordinate domestic and international travel arrangements.
• Process expense reports using Concur.
• Handle incoming calls and manage communications effectively.

Skills

Organizational skills

Proactive problem-solving

Strong communication skills

Time management

Education

Associate or bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Concur

Job description

Financial firm in Greenwich, CT seeks a highly organized and proactive Administrative Assistant to provide support to a team of senior executives. This role will involve assisting senior managers and managing various administrative tasks in a dynamic and fast-paced environment.

Salary: 110-140k base + bonus

Onsite Monday - Friday

Hours: 8:30am - 5:00pm

Key Responsibilities

• Provide comprehensive administrative support to a team of executives
• Manage complex calendars, schedule meetings, and anticipate scheduling conflicts
• Coordinate domestic and international travel arrangements
• Process expense reports using Concur expense systems
• Handle incoming calls and manage communications effectively
• Assist with document management and ad hoc projects as needed
• Build and maintain positive relationships with internal and external stakeholders
• Maintain confidentiality and discretion in handling sensitive information
• Input data into CRM system and perform other ad hoc tasks as required

Requirements

• Associate or bachelor's degree preferred
• Minimum of 5 years of experience in an administrative role supporting senior executives, preferably in financial services
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Concur
• Ability to work in a fast-paced trading floor environment
• Strong organizational, problem-solving, and time-management skills
• Excellent written and verbal communication skills
• Ability to work independently, prioritize tasks, and meet tight deadlines
• Proactive, detail-oriented, and able to handle pressure with professionalism