Administrative Assistant

Northbound Executive Search; New York (NY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive benefits package

Collaborative and professional work环境

Professional growth and development

Job summary

Northbound Executive Search is seeking an Administrative Assistant to support a team of investment professionals in their New York office. This role provides essential day-to-day administrative support, calendar management, travel coordination, and preparation of presentations and materials.

Ideal candidates will have 2+ years of administrative experience, strong organizational and communication skills, and the ability to manage multiple tasks in a dynamic setting while maintaining discretion

Qualifications

• 2+ years of administrative or executive assistant experience, preferably within financial services or investment management.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Professional, proactive, and team-oriented approach.
• Strong proficiency in Microsoft Office.

Responsibilities

• Provide day-to-day administrative support to a team of investment professionals
• Manage calendars, scheduling, and meeting coordination
• Coordinate domestic and international travel arrangements
• Prepare and organize presentations, documents, and meeting materials
• Process and track expenses
• Coordinate internal and external meetings, calls, and conferences
• Assist with light office coordination, including supplies, vendors, and general office needs
• Support team projects and other administrative tasks as needed
• Handle sensitive and confidential information with discretion

Skills

Organizational skills

Attention to detail

Communication skills

Task prioritization

Team oriented

Tools

Microsoft Office

Job description

Our client, a leading investment firm, is seeking an Administrative Assistant to support a team of investment professionals in their New York office. This is an excellent opportunity for an organized, proactive professional who enjoys working in a fast-paced environment and being a key support to a high-performing team.

Responsibilities:

• Provide day-to-day administrative support to a team of investment professionals
• Manage calendars, scheduling, and meeting coordination
• Coordinate domestic and international travel arrangements
• Prepare and organize presentations, documents, and meeting materials
• Process and track expenses
• Coordinate internal and external meetings, calls, and conferences
• Assist with light office coordination, including supplies, vendors, and general office needs
• Support team projects and other administrative tasks as needed
• Handle sensitive and confidential information with discretion

Qualifications:

• 2+ years of administrative or executive assistant experience, preferably within financial services or investment management
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• Professional, proactive, and team-oriented approach
• Strong proficiency in Microsoft Office

What They Offer:

• Competitive benefits package
• Collaborative and professional work environment
• Professional growth and development opportunities